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Welcome to
We the People
Follow along and vote with your Elected Officials
Tell them how you feel about Ordinances and Resolutions
City Clerk
Frank Lesko
Follow along and vote with your Elected Officials
Tell them how you feel about Ordinances and Resolutions
City Clerk
Frank Lesko
Vote on the current City Council Meeting (
9/26/2023
)
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Presentation Documents
Meeting Documents
COTW Agenda_9.26.2023
Agenda Items for this meeting...
Agenda Number:
2023-423
Agenda Type:
Agenda Item
Department:
General City Business
AN ORDINANCE AUTHORIZING ACCEPTANCE AND EXECUTION OF ILLINOIS DEPARTMENT OF HUMAN SERVICES GRANT NO. 2810-40939, IN THE AMOUNT OF $107,427.00, WITH MATCHING FUNDS IN THE AMOUNT $27,580.00 FOR FUNDING OF THE AMERICORPS PROGRAM AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $135,007.00, FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
An ordinance to authorize the continuation of the AmeriCorps Program in the sixth year of providing support for non-profits focused on improving the economic status of the Youth of Springfield. Budget is $107,427.00 from DHA. Match of 34% from City for administration, supplies, travel, and FICA for member stipends at $27,580.00.
423.pdf
Agenda Number:
2023-433
Agenda Type:
Agenda Item
Department:
CWLP
AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE24-08-46 – PURE STORAGE AREA NETWORK WITH MATRIX SYSTEMS GROUP, INC. IN AN AMOUNT NOT TO EXCEED $591,852.80, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance accepts Contract UE24-08-46 in an amount not to exceed $591,852.80, with Matrix Systems Group, Inc. (“Matrix”), for the purchase of two (2) Pure Storage Flash Array Storage Area Network Devices. This contract contains a four (4) year warranty with maintenance and installation support for the Office of Public Utilities. This system is used for central storage of network file servers, virtual infrastructure, email servers, and disaster recovery. This will replace the existing IBM Storage Area Network, which is technologically obsolete. Matrix was the only bidder on this contract. Matrix is a local vendor.
433.pdf
Agenda Number:
2023-434
Agenda Type:
Agenda Item
Department:
CWLP
AN ORDINANCE AUTHORIZING AND APPROVING ADDITIONAL SCOPE OF WORK AND FUNDING IN THE AMOUNT OF $434,000.00 FOR PROFESSIONAL CONSULTING SERVICES BY ANDREWS ENGINEERING, INC. FOR THE REMAINDER OF MONITORING YEARS 2023-2025 IN RELATION TO COMPLIANCE ACTIVITIES FOR THE FLUE GAS DESULFURIZATION SYSTEM (FGDS) LANDFILL IN A GRAND TOTAL NOT TO EXCEED $538,000.00, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance 381-09-22 approved and authorized a Professional Services agreement with Andrews Engineering ("Andrews") in an amount not exceeding $104,000.00 to provide consulting services for routine annual monitoring of the Flue Gas Desulfurization System ("FGDS") Landfill. Work included supplying annual reports for 2023, 2024, and 2025; an evaluation of the groundwater flow direction and hydraulic gradient for the facility and submitting findings by July 15th each year; assisting with the IEPA permits process, and providing field services, which are all requirements per 35 Ill. Adm. Code Part 813.504 and Condition No. IX.2 of Permit No 1995-243-LFM. As a result of the 2022 inspection of the FGDS landfill by USEPA, additional compliance activities are being required for the landfill during the term of the previous agreement to complete the fieldwork, analysis, and reporting activities requested by USEPA under the Federal Part 257 regulations. Andrews is a local firm with intimate knowledge of CWLP's landfill and is the technical expert needed to assist CWLP staff in meeting its environmental compliance obligations.
434.pdf
Agenda Number:
2023-435
Agenda Type:
Agenda Item
Department:
CWLP
AN ORDINANCE APPROVING A PROFESSIONAL AGREEMENT WITH LEVI, RAY & SHOUP, INC. IN AN AMOUNT NOT TO EXCEED $559,433.74 TO PROVIDE SOFTWARE AND NETWORK SERVICE UPGRADES, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance approves and authorizes execution of a Professional Services Agreement with Levi, Ray & Shoup, Inc. (“LRS”) in an amount not to exceed $559,433.74 to provide software and network service upgrades for a three-year time frame. The breakdown of the cost: First Year $184,854.74, Second Year $182,746.00, and Third Year $191,833.00. LRS has a high degree of professional skill and expertise in regard to software and network service upgrades, and this software and network services will benefit the City of Springfield. LRS is a local vendor.
435.pdf
Agenda Number:
2023-436
Agenda Type:
Agenda Item
Department:
CWLP
AN ORDINANCE APPROVING AND AUTHORIZING EXECUTION OF A TWO-YEAR LICENSE AGREEMENT WITH SPRING RIVER HUNTING AND FISHING CLUB FOR FISHING AT THE GRAVEL PIT PROPERTY, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance authorizes the execution of an extension of a two-year license agreement for the Office of Public Utilities. The Spring River Hunting & Fishing Club will be allowed to use the Gravel Pit Property for fishing purposes. No hunting is allowed. The lease term is November 1, 2023, to October 31, 2025. The license fee is $5,000.00 annually and shall be paid biannually in November and May, beginning November 1, 2023.
436.pdf
Agenda Number:
2023-437
Agenda Type:
Agenda Item
Department:
CWLP
AN ORDINANCE APPROVING A TELECOMMUNICATIONS FIBER CAPACITY LICENSE AGREEMENT WITH SPRINGFIELD CLINIC, LLP FOR 1025 S. 6TH STREET AND 1134 S. 7TH STREET, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance authorizes the City to license dark fiber capacity to Springfield Clinic, LLP ("Springfield Clinic") for a period of five years. The Office of Public Utilities has constructed a fiber optic telecommunications system. The network has the ability to provide WAN (wide area network) services across the system. This allows computers to pass data between remote facilities at speeds that are as fast as computers in the local buildings. This technology allows for consolidating computers, servers, and required network equipment and enhancing the facilities' capabilities. Springfield Clinic has requested a dark fiber connection from its 1025 S. 6th Street facility to its 1134 S. 7th facility. For this service, Springfield Clinic will pay $610.00 per month for the term of the five-year contract. This will be done by utilizing existing fiber and communication infrastructure. Springfield Clinic may elect to terminate this agreement at any time without cause, provided that Springfield Clinic shall thereupon pay the remaining monthly charges for the remainder of the five-year contract term. After the initial term, this agreement will automatically be extended and continued every month until terminated by either party per this agreement. After the initial five-year term, either party may terminate the contract with 30 days' notice.
437.pdf
Agenda Number:
2023-438
Agenda Type:
Agenda Item
Department:
CWLP
AN ORDINANCE APPROVING A TELECOMMUNICATIONS FIBER CAPACITY LICENSE AGREEMENT WITH SPRINGFIELD CLINIC, LLP FOR 1025 S. 6TH STREET AND 1351 S. 8TH STREET, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance authorizes the City to license dark fiber capacity to Springfield Clinic, LLP ("Springfield Clinic") for a period of five years. The Office of Public Utilities has constructed a fiber optic telecommunications system. The network has the ability to provide WAN (wide area network) services across the system. This allows computers to pass data between remote facilities at speeds that are as fast as computers in the local buildings. This technology allows for consolidating computers, servers, and required network equipment and enhancing the facilities' capabilities. Springfield Clinic has requested a dark fiber connection from its 1025 S. 6th Street facility to its 1351 S. 8th facility. For this service, Springfield Clinic will pay $650.00 per month for the term of the five-year contract. This will be done by utilizing existing fiber and communication infrastructure. Springfield Clinic may elect to terminate this agreement at any time without cause, provided that Springfield Clinic shall thereupon pay the remaining monthly charges for the remainder of the five-year contract term. After the initial term, this agreement will automatically be extended and continued every month until terminated by either party per this agreement. After the initial five-year term, either party may terminate the contract with 30 days' notice.
438.pdf
Agenda Number:
2023-439
Agenda Type:
Agenda Item
Department:
Public Works
A RESOLUTION DECLARING REAL PROPERTY LOCATED AT 2401 E. ASH STREET TO BE SURPLUS PROPERTY, DIRECTING THE SALE OF SAID REAL PROPERTY AND AUTHORIZING THE SALE OF SAID PROPERTY TO EMMANUEL TEMPLE CHURCH
This is conveying part of the former ITRR right-of-way adjacent to the church property at 2401 East Ash Street.
439.pdf
Agenda Number:
2023-440
Agenda Type:
Agenda Item
Department:
Public Works
AN ORDINANCE AUTHORIZING PURCHASE OF RIGHT-OF-WAY FROM DAVID W. ENGLAND LOCATED AT 2100 S. 11TH STREET IN THE AMOUNT NOT TO EXCEED $300.00 AND CLOSING COSTS IN THE AMOUNT OF $1,690.00 FOR A TOTAL AMOUNT NOT TO EXCEED $1,990.00 FOR PUBLIC PURPOSES SPECIFICALLY ASSOCIATED WITH THE TRAFFIC SIGNAL IMPROVEMENTS ON 11TH STREET AT THE INTERSECTIONS OF ASH AND LAUREL STREETS FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the purchase of right-of-way located at 2100 S. 11th Street. Closing to be held at Wheatland Title. Purchase price of $300.00 for the parcel and an estimated closing cost of $1,690.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Traffic Signal Improvements on 11th Street at the intersection of Ash and Laurel.
440.pdf
Agenda Number:
2023-441
Agenda Type:
Agenda Item
Department:
Public Works
AN ORDINANCE AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION FOR PAVEMENT REPLACEMENT, RESURFACING AND TRAFFIC SIGNAL MODERNIZATION TO DIRKSEN PARKWAY FROM PEORIA ROAD TO NORTHFIELD DRIVE (MFT SECTION # 23-STATE-00-TL) AND AUTHORIZING PAYMENT NOT TO EXCEED $18,228.00 FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for an agreement with the State of Illinois to complete pavement replacement, resurfacing and traffic signal modernization improvements to Dirksen Parkway from Peoria Road to Northfield Drive. The City of Springfield has cost sharing responsibilities for the traffic signal modernization, which includes installing audible pedestrian signals at the following intersections along Dirksen Parkway: Mayden Street/Bissell Road, Sams Place, Walton Drive and Atlanta Street. The City's responsibility should not exceed $18,228.00 for the share of improvements.
441.pdf
Agenda Number:
2023-442
Agenda Type:
Agenda Item
Department:
Public Works
A RESOLUTION NOTIFYING THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION THAT MOTOR FUEL TAX FUNDS, IN AN AMOUNT NOT TO EXCEED $18,228.00, MAY BE USED FOR THE TRAFFIC SIGNAL MODERNIZATION IMPROVEMENTS TO DIRKSEN PARKWAY FROM PEORIA ROAD TO NORTHFIELD DRIVE, MFT SECTION NO. 23-STATE-00-TL, FOR THE OFFICE OF PUBLIC WORKS
This resolution informs IDOT that the City is using MFT Funds (up to $18,228.00) for cost sharing responsibilities for traffic signal modernization improvements to Dirksen Parkway from Peoria Road to Northfield Drive.
442.pdf
Agenda Number:
2023-443
Agenda Type:
Agenda Item
Department:
Public Works
AN ORDINANCE AUTHORIZING PURCHASE OF A USED GRAPPLE TRUCK FROM VARIOUS SELECTED VENDORS OR A COMPARABLE VENDOR FOR AN AMOUNT NOT TO EXCEED $290,000.00 FOR THE OFFICE OF PUBLIC WORKS
The Department of Public Works currently has three grapple trucks assigned to the Forestry Crew and would like to add another truck for backup as these units are often down for maintenance. This ordinance will authorize Public Works to seek out and purchase a used grapple truck from the following vendors or comparable vendor. Schmidy's Machinery Co. VC-4895, Custom Truck One Source VC-8034, Key Equipment Co. 0KEY4900.
443.pdf
Agenda Number:
2023-444
Agenda Type:
Agenda Item
Department:
General City Business
AN ORDINANCE APPROVING THE APPOINTMENT OF VALERA YAZELL AS DIRECTOR OF THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT FOR THE CITY OF SPRINGFIELD
Pursuant to Springfield City Code of Ordinances Ch. 11 Sec. 32.51, this ordinances is to appoint Valera Yazell as Director of the Office of Planning and Economic Development.
444.pdf
Agenda Number:
2023-445
Agenda Type:
Agenda Item
Department:
General City Business
AN ORDINANCE APPROVING THE APPOINTMENT OF ERIC KETCHUM AS DEPUTY CITY TREASURER
No description
445.pdf
Agenda Number:
2023-446
Agenda Type:
Agenda Item
Department:
General City Business
AN ORDINANCE AUTHORIZING AN INCREASE IN THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE FOR BANDO HOLDINGS MACARTHUR LLC D/B/A PAPI’S PIZZA PUB LOCATED AT 1710 S. MACARTHUR BOULEVARD
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor license authorized per classification.
446.pdf
Agenda Number:
2023-447
Agenda Type:
Agenda Item
Department:
General City Business
AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $24,000.00 TO MICHAEL MCGEE, A CITY OF SPRINGFIELD FIRE FIGHTER, FOR SETTLEMENT OF A WORKERS’ COMPENSATION CLAIM FOR CASE NUMBER 23-WC-006284
Michael McGee was employed as a firefighter for the City of Springfield on October 3, 2022 and reported an injury to his back, and abdomen after assisting a patient during a call for service. Initial Treatment consisted of conservative care. Due to continued complaints, a CT scan was ordered which revealed bi-lateral hernias. Surgery was recommended and completed in December of 2022; he was able to return to work full duty in February of 2023. Mr. McGee filed a workers' compensation claim (case number 23-WC-006284) and is willing to settle his claim in the amount of $24,000.00 representing a permanent partial disability equivalent to 5% man as a whole. Livingstone, Mueller, Bima and Davlin, P.C. the city's legal advisors, recommend payment in the amount of $24,000.00 to settle case number 23-WC-006284.
447.pdf
Agenda Number:
2023-448
Agenda Type:
Agenda Item
Department:
General City Business
AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $25,000.00 TO ADAM STADE, A CITY OF SPRINGFIELD OFFICE OF PUBLIC UTILITIES EMPLOYEE, FOR SETTLEMENT OF A WORKERS’ COMPENSATION CLAIM FOR CASE NUMBER 22-WC-018892
Adam Stade, a lineman for the Office of Public Utilities, reported an injury on July 13, 2022 to his lower back, right foot and ankle after he fell from a utility pole. He was transported to the hospital and admitted for treatment of a compression fracture to his lower back; he was discharged on July 15, 2022. Due to continued pain complaints he was sent for an MRI of his right foot; this was negative for any fractures. Mr. Stade received conservative care for his injuries and was able to return to work light duty in October 2022; full duty in November 2022. Mr. Stade filed a workers' compensation claim (22-WC-018892) and is willing to settle his claim in the amount of $25,000.00 representing a permanent partial disability equivalent to 5% man as a whole for the back and 7.7% loss of use of the right foot. Livingstone, Mueller, Bima and Davlin, P.C., the city's legal advisors, recommend payment in the amount of $25,000.00 to settle case number 22-WC-018892.
448.pdf
Agenda Number:
2023-449
Agenda Type:
Agenda Item
Department:
General City Business
AN ORDINANCE ACCEPTING A SECOND AMENDED AND RESTATED DEVELOPMENT AGREEMENT FOR THE LEGACY POINTE SPORTS COMPLEX BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS, AND LEGACY PARK SPORTS, LLC, FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
This ordinance accepts a Second Amended Development Agreement which has been changed to reflect the City's intent to terminate the first Business District and create a second Business District.
449.pdf
Agenda Number:
2023-450
Agenda Type:
Agenda Item
Department:
General City Business
AN ORDINANCE AUTHORIZING PAYMENT OF $171,989.00 TO ARTHUR J. GALLAGHER RISK MANAGEMENT SERVICES, INC. FOR RENEWAL OF THE ANNUAL PREMIUM FOR COVERAGE OF CERTAIN COMMERCIAL PROPERTIES FOR THE OFFICE OF BUDGET AND MANAGEMENT
Commercial Property Insurance Policy renewal for 45 locations for the City of Springfield. Policy outline, executive summary and invoice attached. This is a policy renewal covering October 1, 2023 through September 30, 2024. Covered sites and their valuations have been updated for coverage.
450.pdf
Agenda Number:
2023-451
Agenda Type:
Agenda Item
Department:
General City Business
AN ORDINANCE AUTHORIZING A TWO-MONTH EXTENSION OF RFP VM18-13 WITH MOTOR PARTS AND EQUIPMENT CORPORATION D/B/A NAPA AUTO PARTS FOR A TURNKEY PARTS STORE OPERATION FOR AN AMOUNT NOT TO EXCEED $350,000.00 FROM AUGUST 1, 2023, THROUGH SEPTEMBER 30, 2023, FOR THE OFFICE OF BUDGET AND MANAGEMENT
This ordinance authorizes a 2-month extension for RFP VM18-13, Turnkey Parts Store Operation between the City of Springfield and MPEC dba NAPA Auto Parts, with an additional not to exceed amount of $350,000.00, bringing the total of the RFP authorization to $8,600,000.00. This extension will cover parts store operations from August 1, 2023 through September 30, 2023.
451.pdf
Agenda Number:
2023-452
Agenda Type:
Agenda Item
Department:
General City Business
AN ORDINANCE AUTHORIZING THE PURCHASE AND INSTALLATION OF A BREATHING AIR COMPRESSOR SYSTEM AND FILL STATION IN THE AMOUNT OF $79,700.00 FROM SCBAS, INC. UTILIZING FEMA 2022 ASSISTANCE TO FIREFIGHTERS (AFG) GRANT NUMBER EMW-2022-FG-08526 FOR THE SPRINGFIELD FIRE DEPARTMENT
This purchase is funded under the FEMA 2022 Assistance to Firefighters (AFG) Grant Number EMW-2022-FG-08526 in the amount of $79,700.00 for a SCBA Fill Station. Based on RFP #FD24-10, SCBAS is the only vendor that can offer this item for purchase. This purchase will match the previous unit purchased through RFP VM24-10 for standardized equipment and maintenance purposes.
452.pdf
Agenda Number:
2023-453
Agenda Type:
Agenda Item
Department:
General City Business
AN ORDINANCE ACCEPTING ASSISTANCE TO FIREFIGHTERS GRANT # EMW-2022-FG-08526 FROM THE U.S. DEPARTMENT OF HOMELAND SECURITY IN THE AMOUNT OF $418,445.45, WITH MATCHING FUNDS IN THE AMOUNT OF $41,844.55 FOR A TOTAL GRANT AMOUNT OF $460,290.00 AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $460,290.00, FOR THE SPRINGFIELD FIRE DEPARTMENT
Acceptance and execution of Assistance to Firefighters Grant (AFG) Grant Number EMW-2022-FG-08526 in the amount of $460,290.00 for funding of fire health and safety. This will include SCBA Compressor/Fill Station, SCBA Harness, Face Masks, and 2 SCBA Cylinders. FEMA's Share is $418,455.45 and the City of Springfield's Share is $41,844.55.
453.pdf
Agenda Number:
2023-454
Agenda Type:
Agenda Item
Department:
General City Business
AN ORDINANCE AUTHORIZING TRANSFER OF FUNDS FROM ONE ACCOUNT TO ANOTHER WITHIN THE SAME FUND IN THE AMOUNT OF $25,000.00 FOR THE SPRINGFIELD POLICE DEPARTMENT
This ordinance authorizes the movement of existing budget authority in order to provide funds for a new vehicle lease rather than a used vehicle purchase. This ordinance represents no increase in the aggregate expenditure for the FY24 budget.
454.pdf
Agenda Number:
2023-455
Agenda Type:
Agenda Item
Department:
General City Business
AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $100,000.00, FOR THE SPRINGFIELD POLICE DEPARTMENT
The Springfield Police Department is requesting a supplemental appropriation using unappropriated funds to cover the cost of passing seized funds to the Illinois State Police.
455.pdf
Agenda Number:
2023-456
Agenda Type:
Agenda Item
Department:
General City Business
AN ORDINANCE AUTHORIZING THE CITY OF SPRINGFIELD'S CIVIL SERVICE COMMISSION TO AMEND ITS RULES TO AUTHORIZE CERTAIN EXCEPTIONS TO THE MAXIMUM AGE LIMIT FOR POLICE OFFICERS
That the City Council, pursuant to its home rule authority, requests an amendment to its Civil Service Rules to provide that the age requirements for police officers applying thought competitive examination shall not apply: to any person previously employed as a policeman or fireman in a regularly constituted police or fire department of any municipality regardless whether the municipality is located in Illinois or in another state, to any person who has served as an auxiliary police officer under Section 3.1-30-20 [65ILCS 5/3.1-30-20] for at least 5 years and is under 40 years of age, to any person who has served as a deputy under Section 3-6008 of the Counties Code [55 ILCS 5/3-6008] and otherwise meets necessary training requirements, or to any person who has served as a sworn officer as a member of the Illinois State Police.
456.pdf
Agenda Number:
2023-457
Agenda Type:
Agenda Item
Department:
General City Business
AN ORDINANCE AUTHORIZING PAYMENT OF $82,500.00 FOR SETTLEMENT OF CENTRAL DISTRICT OF ILLINOIS FEDERAL COURT CASE 20-CV-3057 CORY HOEDEBECKE v. CITY OF SPRINGFIELD & RHET SPENGEL
Cory Hoedebecke filed a lawsuit in the Federal District Court for the Central District of Illinois in case number 20-cv-3057, Hoedebecke v. City of Springfield & Spengel alleging therein that the officer violated his constitutional rights by arresting him. The City of Springfield would be liable for any judgement and Plaintiffs reasonable attorney fees in that case against the named defendants, but not punitive damages. Mr. Hoedebecke is willing to settle this lawsuit with the City in the amount of $82,500.00 from the City and $10,000.00 from or on behalf of Rhet Spengel.
457.pdf