Vote on the current City Council Meeting (9/21/2021)

If you would like to leave a general comment on the meeting as a whole you can do so below...


Presentation Documents


Meeting Documents

   City Council & Zoning Agenda_9.21.21  

Agenda Items for this meeting...

Agenda Number: 2021-353    
Agenda Type: Agenda Item
Department: Finance


AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH ARCHIMAGES, INC. FOR ARCHITECTURAL DESIGN SERVICES FOR UP TO THREE FIRE STATIONS, IN THE AMOUNT NOT TO EXCEED $750,000.00 FOR THE SPRINGFIELD FIRE DEPARTMENT
An RFP was completed for architectural design services for up to three (3) fire station and Archimages, Inc. was ultimately the source selection. Arch Images, Inc. will ultimately be compensated based on hourly rates set forth in the attached fee structure.
   353.pdf  

Agenda Number: DOC. 021-045    
Agenda Type: Docket Item
Department: Public Works


2721 Old Ash Street
Subject property was reclassified from R-1 to B-2 via docket 2018-058. The petitioner desires to reclassify subject property from B-2 to R-1 to rent the existing structures as single family residences, additionally petitioner respectfully requests variances of Sections: 155.001, definitions, "lot", allowing the continued use of two single family residences (structures) on the lot; and 155.010(c), General Conditions, allowing two single family residence dwelling units (structures) to be located on the lot of record.
   2021-045.pdf  

Agenda Number: DOC. 021-046    
Agenda Type: Docket Item
Department: Public Works


62 West Fairview Lane
Petitioner desire to remove the existing 35 foot dock structure and construct a covered floating dock structure that will be 30 feet wide and 49 feet long to allow their dock structure to exceed 35 feet from the property's shoreline on Lake Springfield to extend to a maximum of 49 feet from the shoreline from the point known as the normal full-pool elevation instead of the ordinance's 35 feet. To be in compliance with code, petitioner respectfully requests to vary the Lake Land Use Plan, Appendix A, Section 9 (Docks) to allow the new dock structure and boat lift to be a maximum of 49 feet from the shoreline at normal full pool elevation instead of the maximum 35 feet into Lake Springfield as allowed in Section 9 (Docks) of Appendix A of the Lake Springfield Land Use Plan.
   2021-046.pdf  

Agenda Number: DOC. 021-048    
Agenda Type: Docket Item
Department: Public Works


3526 S. Park Avenue
The owner has filed an annexation petition for the property and this property will come into the city as R-1, Single Family Residence District. The property has a single family residence on it and the petitioner desires to construct on the vacant portion of the Property three (3) two-story buildings, with each Building to contain eight (8) single residence occupancy apartments. The existing single-family residence will remain on the Property. To be in compliance with the zoning ordinance, petitioner respectfully requests reclassification of property upon annexation from R-1 to R-3(b) and a variance of the provisions of the transitional buffer yard requirements 155.480 (i) (1 and 3) pertaining to the existing single family residence and drive way, south property line, to allow continued use of the existing residence and driveway, which are currently located within what will be a required transitional buffer yard.
   2021-048.pdf  

Agenda Number: 2021-354    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH STIEFL, NICOLAUS & COMPANY, INCORPORATED IN AN AMOUNT NOT TO EXCEED $30,000.00 FOR FINANCIAL ADVISORY SERVICES, FOR THE OFFICE OF PUBLIC UTILITIES
This is a new ordinance for Financial Advisory Services on the refunding of certain outstanding Water Revenue Bonds, Series 2018. This Ordinance approves and authorizes execution of a Professional Services agreement with Stifel, Nicolaus & Company, Incorporated (“Stifel”) in an amount not to exceed $30,000.00. As Financial Advisor, Stifel will be responsible for the financial analysis and structuring recommendations for the Bonds, assist in the preparation of bond documents, assist in the selection of the placement agent, supervise the sale process, and advise on acceptability of offer to purchase bonds. Stifel is not a local vendor.
   354.pdf  

Agenda Number: 2021-355    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE APPROVING AN AGREEMENT WITH CHAPMAN AND CUTLER, LLP IN AN AMOUNT NOT TO EXCEED $40,000.00 TO SERVE AS THE CITY’S INDEPENDENT BOND COUNSEL FOR THE UPCOMING ISSUANCE OF THE SERIES 2021 WATER REVENUE BONDS FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance approves and authorizes execution of an agreement with Chapman & Cutler, LLP, in an amount not to exceed $40,000.00. Chapman & Cutler will act as an independent bond counsel for the upcoming Series 2021 Water Revenue Bonds. The Series 2021 Water Revenue Bonds are being issued to refund certain Series 2018 Water Bonds, to fund the Debt Service Reserve Account, and to pay the cost of issuance. As Bond Counsel, they will work with the City and participants, including but limited to bond purchasers and their counsels, financial advisors, placement agents, and bond registrar and their designated counsel, and provide legal counsel in relation to the bond process. This refunding has the potential to save up to $1.3 million for the Water Fund. Chapman and Cutler LLP is not a local vendor.
   355.pdf  

Agenda Number: 2021-356    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE AUTHORIZING PAYMENT TO DELL MARKETING LP FOR MICROSOFT SOFTWARE ASSURANCE MAINTENANCE IN AN AMOUNT NOT TO EXCEED $57,122.71 FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance authorizes the payment to Dell Marketing LP (“DELL”) to purchase Microsoft software assurance maintenance for Microsoft Windows Server, Database, Client access licenses, and Visual Studio Software access licenses in an amount not to exceed $57,122.71. Software Assurance is a comprehensive Volume Licensing program that includes a unique set of technologies, services, and rights to help deploy, manage, and use your Microsoft products more efficiently. Using Software Assurance benefits can help the City take full advantage of its investments in IT. This renewal is for a one-year term. The State of Illinois solicited bids and allows municipalities to share in the bulk cost savings by ordering off such contracts. This purchase is from CMS joint purchasing contract 19-448DOIT-INFOT-P-17680. DELL is not a local vendor.
   356.pdf  

Agenda Number: 2021-357    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE APPROVING A PROPOSAL WITH STRESS ENGINEERING SERVICES, INC. IN AN AMOUNT NOT TO EXCEED $100,325.00 TO PERFORM INSPECTIONS ON PIPING SYSTEMS AT THE DALLMAN POWER STATION UNIT 4 FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance approves and authorizes the execution of a proposal with Stress Engineering Services, Inc. (SES) for the City of Springfield Office of Public Utilities’ Electric Division Electric Generation Department in an amount not to exceed $100,325.00. Proposal 1155205-PSP-PQ-01_Rev0, SES will perform Flow Accelerated Corrosion (FAC) testing using the Pulsed Eddy Current (PEC) technique on Unit 4. FAC can lead to corrosion of the pipe wall until the pipe wall is compromised and failure occurs. This type of failure can be catastrophic. PEC technique measures the average wall thickness of the subject piping through the insolation. PEC is faster than the traditional ultrasonic thickness testing, and this allows more locations to be tested in a set period. Also, low-energy piping inspections are required for insurance purposes. The $100,325.00 amount on the ordinance accounts for the entirety of the proposed project and the potential for four (4) additional days of testing, priced at $9,000 each. The need for additional days of testing will be determined once the analysis is complete. The engineering inspection services provided under this contract require a high degree of skill and expertise. SES has performed these services for CWLP in the past. SES is not a local vendor.
   357.pdf  

Agenda Number: 2021-358    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT NOT TO EXCEED $146,500.00, FOR THE COST ASSOCIATED WITH THE ISSUANCE OF THE UPCOMING WATER REVENUE BONDS, SERIES 2021 FOR THE OFFICE OF PUBLIC UTILITIES
This is a new ordinance authorizing a supplemental appropriation in the amount not to exceed $146,500.00. This Ordinance is necessary to cover the cost associated with issuing the upcoming Water Revenue Bonds, Series 2021. The Series 2021 bonds will refund certain Series 2018 Water Revenue Bonds. Refunding was not planned or budgeted for FY2022. The cost of issuance on the upcoming Series 2021 Bonds will be $146,500.00. Refunding has the potential of saving up to $1.3 million for the Water Fund. The Office of Public Utilities seeks a supplemental appropriation from the unappropriated fund balance with the Water Fund in an amount not to exceed $146,500.00. The funds will be placed into the cost issuance accounts listed above.
   358.pdf  

Agenda Number: 2021-360    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AN AUTHORITING THE EXECUTION OF CONTRACT NUMBER PW22-08044 WITH TRUMAN FLATT & SONS CO., INC. TO FURNISH RECONSTRUCTION OF HILLTOP ROAD INCLUDING EXTENSION OF A MULTI-USE PATH FROM DESTINY DRIVE TO ROCHESTER ROAD, FOR AN AMOUNT NOT TO EXCEED $2,168,037.00, FOR THE OFFICE OF PUBLIC WORKS.
This is an ordinance for the reconstruction of Hilltop Road, including extension of a multi-use path from Destiny Drive to Rochester Road.
   360.pdf  

Agenda Number: 2021-361    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $1,500,000.00 FROM UNAPPROPRIATED FUND BALANCE TO ACCOMMODATE HILLTOP ROAD AND CHATHAM ROAD PROJECTS FOR THE OFFICE OF PUBLIC WORKS
An ordinance authorizing a supplemental appropriation of $1,500,000.00 of unappropriated fund balance to accommodate the FY22 expected costs associated with Hilltop and Chatham Rd. projects.
   361.pdf  

Agenda Number: 2021-362    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING EXECUTION OF AN ANNEXATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS, AND DANIEL HAMILTON FOR PROPERTY LOCATED AT 3531 OLD JACKSONVILLE ROAD
(No description available)
   362.pdf  

Agenda Number: 2021-363    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 3531 OLD JACKSONVILLE ROAD
(No description available)
   363.pdf  

Agenda Number: 2021-364    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE VACATING A PORTION OF RACHEL LANE BETWEEN OLD JACKSONVILLE ROAD AND CONIFER DRIVE TO TRUST NO. 9504 AND CONVEYING NEW ALIGNMENT FOR RACHEL LANE FROM TRUST 9504 TO THE CITY OF SPRINGFIELD, IL
This is to comply with the agreement made as part of the approval of Wanless' Lincolnwood 1st Addition, Ord 280-05-07.
   364.pdf  

Agenda Number: 2021-367    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING APPOINTMENT OF ALDERMAN ROY WILLIAMS, JR TO SERVE ON THE SPRINGFIELD-SANGAMON COUNTY REGIONAL PLANNING COMMISSION
Pursuant to the City of Springfield Code of Ordinances, Sec. 33.233(b), this ordinance is to appoint Roy Williams Jr. who resides on E. Lawrence Street, Springfield, to the Springfield Sangamon Regional Planning Commission. His term will expire April 2023.
   367.pdf  

Agenda Number: 2021-368    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING THE EXECUTION OF A TENTATIVE AGREEMENT BETWEEN THE CITY OF SPRINGFIELD AND THE INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS LOCAL 193, FOR THE TIME PERIOD COVERING OCTOBER 1, 2020, THROUGH SEPTEMBER 30, 2025.
An ordinance authorizing the execution of a tentative agreement between the City of Springfield and the International Brotherhood of Electrical Workers Local 193, for the time period covering October 1, 2020, through September 30, 2025.
   368.pdf  

Agenda Number: 2021-369    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING ACCEPTANCE AND EXECUTION OF GRANT #343-29647 FROM THE ILLINOIS DEPARTMENT OF TRANSPORTATION IN THE AMOUNT OF $73,700.16 FOR THE SUSTAINED TRAFFIC ENFORCEMENT PROGRAM (STEP) AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $22,875.00 FOR USE IN FY22, FOR THE SPRINGFIELD POLICE DEPARTMENT
This ordinance requests the acceptance and execution of a grant award in the amount of $73,100.16 and supplemental appropriation of $22,875.00, for FY22 for grant award campaign dates. The remaining funds, $50,225.16 will be budgeted for use in FY23. This grant will reimburse the Springfield Police Department for overtime worked by police officers for certain campaigns during the grant period. The grant commences on Oct.1, 2021 and expires on Sept. 30, 2022. CFDA # 20.600, REPORTING PROGRAM "ST9" GRANT #343-29647.
   369.pdf  

Agenda Number: 2021-372    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “A” LIQUOR LICENSES BY ONE FOR TRUTH LOUNGE, LLC D/B/A TRUTH LOUNGE FOR THE BUSINESS LOCATED AT 11 SW OLD STATE CAPITOL PLAZA, UNIT C
(No description available)
   372.pdf  

Agenda Number: 2021-373    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “A” LIQUOR LICENSES BY ONE FOR S&S RECREATION CORP D/B/A NORTH GRAND EMPIRE FOR THE BUSINESS LOCATED AT 123 NORTH GRAND AVENUE EAST
(No description available)
   373.pdf  

Agenda Number: 2021-374    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE TO DECREASE THE NUMBER OF CLASS “G” LIQUOR LICENSES BY ONE FOR NAVY CLUB OF SANGAMON SHIP 32 BLDG. CORP D/B/A NAVY CLUB OF SANGAMON SHIP 32, LOCATED AT 3100 S. STANTON
(No description available)
   374.pdf  

Agenda Number: 2021-375    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “E” LIQUOR LICENSES BY ONE FOR MOD SUPER FAST PIZZA, LLC D/B/A MOD PIZZA LOCATED AT 2401 WABASH AVENUE
(No description available)
   375.pdf  

Agenda Number: 2021-376    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “D” LIQUOR LICENSES BY MILLIONS CRAB SPRINGFIELD, INC. D/B/A MILLIONS CRAB LOCATED AT 2100 W. WHITE OAKS DRIVE
(No description available)
   376.pdf  

Agenda Number: 2021-377    
Agenda Type: Resolution Item
Department: General City Business


A RESOLUTION FIXING A TIME AND PLACE FOR A PUBLIC HEARING ON AMENDING THE BOUNDARIES OF THE SHA (MADISON PARK PLACE) TAX INCREMENT FINANCING REDEVELOPMENT AREA TO ADD AN AREA GENERALLY BOUNDED BY NORTH GRAND AVENUE ON THE NORTH, 10TH STREET ON THE WEST, REYNOLDS STREET ON THE SOUTH AND 19TH STREET ON THE EAST FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
OPED wishes to establish the date and time for a public hearing to be held on October 25, 2021, at 5:30 p.m., in Lincoln Library to consider implementation of the TIF redevelopment plan for he amended SHA Redevelopment Project Area.
   377.pdf  

Agenda Number: 2021-387    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING ACCEPTANCE AND EXECUTION OF GRANT NO. DCEO-22-0005 FROM THE ILLINOIS PRIMARY HEALTH ASSOCIATION (IPHA) AND ILLINOIS DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY (DCEO), IN THE AMOUNT OF $47,692.00, FOR FUNDING THE SMALL BUSINESS NAVIGATOR PROGRAM AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $31,812.00 FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
AN ORDINANCE AUTHORIZING ACCEPTANCE AND EXECUTION OF GRANT NO.DCE0-22-0005 IN COLLABORATION WITH THE IPHNDCEO IN THE AMOUNT OF $47,692 FOR FUNDING IN SUPPORT OF THE SMALL BUSINESS NAVIGATOR PROGRAM AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $31,812.00 FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT.
   387.pdf