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Presentation Documents


Meeting Documents

   4.14.2020 COTW Agenda  

Agenda Items for this meeting...

Agenda Number: 2020-137    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE AUTHORIZING THE PURCHASE OF A LINEMAN / APPRENTICE TRAINING YARD SIMULATOR FROM TIMPSON ELECTRICAL AND AERIAL SERVICES, LLC. IN AN AMOUNT NOT TO EXCEED $133,890.00, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance approves the purchase of a lineman/apprentice training yard simulator from Timpson Electrical and Aerial Services, LLC. (“Timpson Electrical”) in an amount not to exceed $133,890.00. This lineman/apprentice training yard simulator allows the workers to train under real-world conditions, live primary voltage, 12,500v, without the lethal current. The goal of this type of training is to heighten awareness and instill good habits by exposing students and Journeyman to live training exercises without the possibility of injury. During training, mistakes with non-energized conductors can go unnoticed by trainers; this system will alert both the trainer and apprentices when a mistake has been made. This simulator will give Utility personnel better training and reduce risk in the field. The regular cost of the equipment is $143,100.00; however, the Utility is receiving a 10% percent discount on the equipment for a price of $128,790.00. The Start-up, commissioning, training, and travel expenses total $5,100.00 for a total cost of $133,890.00. Timpson Electrical is a sole source vendor for these training yard panels. They are not a local vendor.
   137.pdf  

Agenda Number: 2020-138    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH BHMG ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $215,000.00 FOR ENGINEERING SERVICES FOR THE PALOMINO AND TAINTOR SUBSTATION UPGRADES, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance approves and authorizes execution of a Professional Services agreement with BHMG Engineers, Inc. (“BHMG Engineers”) in an amount not to exceed $215,000.00. CWLP has elected to proceed with the shutdown of a portion of their generation facilities, thus requiring the addition of a 69kV capacitor banks at the Palomino and Taintor substations. CWLP is upgrading the substations in order to provide increased voltage support in the event of multiple transmission system outages. This project will co-designed by both CWLP personnel and BHMG personnel. The project schedule requires the energization of the systems by June 2021. The project includes some long lead-time equipment, so it is important to complete this 69kV substation upgrades as soon as possible. The phases of this project include the following: 1) Preliminary Phase including the data collection and review and engineering assessment and design; 2) Equipment Selection and Specifications; 3) Physical Substation Design; and 4) Construction Phase. The cost of the engineering services is in an amount of $195,000.00. The project also allocates a contingency reserve in the amount of $20,000.00, bring the total amount not to $215,000.00. BHMG Engineers is not a local vendor.
   138.pdf  

Agenda Number: 2020-139    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE APPROVING AND AUTHORIZING EXECUTION OF AN AGREEMENT WITH IBIDEN CERAM ENVIRONMENTAL, INC. IN AN AMOUNT NOT TO EXCEED $383,500.00 FOR CATALYST REGENERATION AT THE DALLMAN POWER STATION, FOR THE OFFICE OF PUBLIC UTILITIES
This is a new contract for regeneration of catalyst modules from the selective catalytic reactors (“SCR”) for the Dallman Power Plant Unit No. 4. This ordinance authorizes a contract with Ibiden Ceram Environmental, Inc. (“Ceram”) in an amount not to exceed $383,500.00 to clean and regenerate 54 catalyst modules from the top layer of Unit 4. During the Fall 2019, several layers of catalyst were removed from service due to deactivation, erosion, pluggage and sintering. The catalyst will be shipped to North Carolina for cleaning and regeneration. The units will then be tested in a semi-bench reactor in Frauenthal, Austria, and then returned to the City to be installed in the SCRs at a later date. The catalyst is important in converting nitrogen oxides, also referred to as NOx with the aid of a catalyst into diatomic nitrogen and water. Ceram is the Original Equipment Manufacturer (“OEM”) of the catalysts. Ceram is not a local vendor.
   139.pdf  

Agenda Number: 2020-140    
Agenda Type: Agenda Item
Department: Public Safety


AN ORDINANCE AUTHORIZING A PAYMENT TO MOTOROLA SOLUTIONS INC. FOR MONTHLY STARCOM RADIO SERVICES USED BY THE SPRINGFIELD POLICE DEPARTMENT AND HOMELAND SECURITY IN AN AMOUNT NOT TO EXCEED $112,800.00 UNDER STATE MASTER CONTRACT CMS# 3618850, FOR THE OFFICE OF HOMELAND SECURITY BUREAU OF EMERGENCY COMMUNICATIONS
Monthly Starcom Radio Service used by Police and Emergency Communications Departments with Motorola Solutions for FY21.
   140.pdf  

Agenda Number: 2020-141    
Agenda Type: Agenda Item
Department: Public Safety


AN ORDINANCE AUTHORIZING A PAYMENT TO VERIZON WIRELESS FOR MONTHLY DATA SERVICES FOR MDC AND VIDEO UNITS IN AN AMOUNT NOT TO EXCEED $156,000.00 UNDER STATE MASTER CONTRACT CMS#793372P, FOR THE OFFICE OF HOMELAND SECURITY BUREAU OF EMERGENCY COMMUNICATIONS
This ordinance would allow the payment of the monthly Data Service to Verizon Wireless for Mobile Data Computers, Skywatches, CWLP and Public Works tablets.
   141.pdf  

Agenda Number: 2020-142    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE APPROVING THE LOCATION AND SKETCH MAP OF THE U-HAUL SUBDIVISION, FOR THE OFFICE OF PUBLIC WORKS
An ordinance approving the location and sketch map of the U-Haul Subdivision for the Office of Public Works. The Land Subdivision Committee and Springfield/Sangamon County Regional Planning Commission both recommend approval of the location and sketch map. The subdivision is located on the south side of Clear Lake Avenue and east of Dirksen Parkway.
   142.pdf  

Agenda Number: 2020-143    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE REGARDING THE VARIANCE REQUEST OF SECTION 153.158(b)(2) PERTAINING TO LOT ARRANGEMENT FOR U-HAUL SUBDIVISION, FOR THE OFFICE OF PUBLIC WORKS
An ordinance approving/denying the variance request for Section 153.158(b)(2) to allow access easement. The Land Subdivision Committee and Springfield County Regional Planning Commission both recommend approval of the variance request. The subdivision is located on the south side of Clear Lake Avenue and east of Dirksen Parkway.
   143.pdf  

Agenda Number: 2020-145    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING EXECUTION OF A SUPPLEMENTAL AGREEMENT WITH WHKS & CO ENGINEERING FOR THE DRAWBRIDGE ROAD BRIDGE OVER THE OLD JACKSONVILLE BRANCH (MFT SECTION 19-00485-00-BR) (SN 084-6005) FOR $6,000.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for an amendment to the WHKS contract to perform professional engineering services for the replacement of Drawbridge Road over the Old Jacksonville Branch. A PESA (Preliminary Environmental Site Assessment) Investigation is required.
   145.pdf  

Agenda Number: 2020-146    
Agenda Type: Resolution Item
Department: Public Works


A SUPPLEMENTAL RESOLUTION NOTIFYING THE STATE OF ILLINOIS THAT MOTOR FUEL TAX FUNDS, IN THE AMOUNT OF AN ADDITIONAL $6,000.00, MAY BE USED TO PAY FOR ENGINEERING SERVICES FOR THE DRAWBRIDGE ROAD BRIDGE OVER THE OLD JACKSONVILLE BRANCH PROJECT, MFT SECTION 19-00485-00-BR, FOR THE OFFICE OF PUBLIC WORKS
This resolution informs IDOT that City is using additional MFT funds of ($6000.00) for PESA Investigation as part of the preliminary engineering of the Drawbridge Road Bridge over the Old Jacksonville Branch.
   146.pdf  

Agenda Number: 2020-147    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING THE EXECUTION OF CONTRACT PW20-30 WITH HERITAGE ENVIRONMENTAL SERVICES, INC. FOR HOUSEHOLD HAZARDOUS WASTE COLLECTION AND DISPOSAL SERVICES FOR A PERIOD OF TWO YEARS IN AN AMOUNT NOT TO EXCEED $120,000.00 FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize the execution of PW20-30 with Heritage Environmental Services, Inc. for Household Hazardous Waste collection and disposal services. Total service cost will be based on RFP proposal option: Alternative Collection Event.
   147.pdf  

Agenda Number: 2020-148    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING THE PURCHASE OF REAL ESTATE BETWEEN THE CITY OF SPRINGFIELD AND CENTRAL IRON AND METAL COMPANY FOR $36,890.00 INCLUDING A PERMANENT EASEMENT AND A TEMPORARY CONSTRUCTION EASEMENT LOCATED AT 1300 S. 9TH STREET RELATING TO THE SPRINGFIELD RAIL IMPROVEMENTS PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the purchase of right-of-way, permanent easement and temporary construction easement located at 1300 S. 9th Street. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Project.
   148.pdf  

Agenda Number: 2020-149    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING THE EXECUTION OF A CONTRACT FOR PURCHASE OF REAL ESTATE BETWEEN THE CITY OF SPRINGFIELD AND KWIK-WALL PROPERTY COMPANY, LLC AND KWIK-WALL PROPERTY MANAGEMENT COMPANY, LLC, IN AN AMOUNT NOT TO EXCEED $1,550,000.00 AND CLOSING COSTS NOT TO EXCEED $4,000.00, FOR USEABLE SEGMENT 5 OF THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the purchase of one parcel located at 1000 E. Jackson Street, 1001, 1003, 1010 & 1022 E. Edwards Street. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvement Projects.
   149.pdf  

Agenda Number: 2020-152    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE ACCEPTING THE PROPOSAL SUBMITTED BY KNIGHT E/A, INC. FOR DESIGN ENGINEERING COMPRISED OF PLANS, SPECIFICATIONS AND ESTIMATES FOR INTERSECTION IMPROVEMENTS AND SIGNAL DESIGN ON KOKE MILL AT GREENBRIAR, IN AN AMOUNT NOT TO EXCEED $56,400.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for design engineering to be completed by Knight Engineering which includes plans, specifications, and construction estimates for intersection improvements and signal design at Koke Mill and Greenbriar.
   152.pdf  

Agenda Number: 2020-153    
Agenda Type: Agenda Item
Department: Finance


AN ORDINANCE AUTHORIZING EXECUTION OF A GRANT AGREEMENT WITH KIDZEUM FOR THE SUPPORT ACTIVITIES THAT INCREASE WITH KIDZEUM'S PRESENCE IN THE COMMUNITY AND STAFFING NEEDS, IN AN AMOUNT NOT TO EXCEED $50,001.00, FOR THE OFFICE OF SPRINGFIELD CONVENTION AND VISITORS BUREAU
(No description available)
   153.pdf  

Agenda Number: 2020-154    
Agenda Type: Agenda Item
Department: Finance


AN ORDINANCE AUTHORIZING AN AMENDMENT TO ORDINANCE NO. 044-02-20 (AN ORDINANCE AUTHORIZING ACCEPTANCE AND EXECUTION OF GRANT # AJCYZ03066 FROM THE ILLINOIS PRIMARY HEALTH CARE ASSOCIATION (IPHCA) IN THE AMOUNT OF $50,000.00 FOR FUNDING THE 2020 CENSUS AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $50,000.00 FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT) BY AUTHORIZING ACCEPTANCE AND EXECUTION OF AN ADDITIONAL $80,000.00 FOR FUNDING THE 2020 CENSUS AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $80,000.00 FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
An ordinance authorizing an amendment to Ordinance No. 044-02-20 (An ordinance authorizing acceptance and execution of Grant #AJCYZ03066 from the Illinois Primary Health Care Association (IHPCA), in the amount of $50,000.00 for funding the 2020 Census and authorizing a supplemental appropriation in the amount of $50,000.00 for the Office of Planning & Economic Development) by authorizing the acceptance and execution of an additional $80,000.00 for funding the 2020 Census and authorizing a supplemental appropriation in the amount of $80,000.00 for the Office of Planning & Economic Development.
   154.pdf  

Agenda Number: 2020-155    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING THE EXECUTION OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF SPRINGFIELD AND THE OPERATIVE PLASTERERS AND CEMENT MASONS, LOCAL 18 FOR A PERIOD OF MARCH 1, 2020, THROUGH FEBRUARY 28, 2024
(No description available)
   155.pdf  

Agenda Number: 2020-156    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING THE EXECUTION OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN CITY OF SPRINGFIELD AND THE POLICE BENEVOLENT AND PROTECTIVE ASSOCIATION, UNIT #5 FOR A PERIOD OF MARCH 1, 2018, THROUGH FEBRUARY 28, 2022
(No description available)
   156.pdf  

Agenda Number: 2020-157    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $32,554.80 TO MARK MAGGIO, A CITY OF SPRINGFIELD FIREFIGHTER, FOR SETTLEMENT OF A WORKER'S COMPENSATION CLAIM FOR CASE NUMBER 19-WC-016301
Mark Maggio was employed as a Firefighter for the City of Springfield on February 22, 2019 and reported an injury to his back after lifting patients during a medical call. He treated conservatively but due to continued complaints was sent for an MRI which revealed a herniated disc at L4-L5. After additional conservative treatment failed he was given a surgical recommendation. He attended an IME in August 2019 which agreed with mechanism of injury but disagreed with the need for surgery. Mr. Maggio underwent additional conservative treatment, was released from care in October 2019 and has returned to work full duty. Mr. Maggio filed a workers' compensation claim (case number 19 WC 016301) and is willing to settle his claim in the amount of $32,554.80 representing a permanent partial disability equivalent to 8% man as a whole. IPMG, the city's third party administrator, recommend payment in the amount of $32,554.80 to settle case number 19 WC 016301.
   157.pdf  

Agenda Number: 2020-158    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING THE APPOINTMENT OF KAREN DAVIS TO THE HOUSING POLICY ADVISORY COUNCIL
Pursuant to the City of Springfield Code of Ordinances Ch. 33 Sec. 33.800, this ordinance is to appoint Karen Davis, who resides on E. Canedy, Springfield; to the Housing Policy Advisory Council for a three year term. Her term will end in 2023.
   158.pdf  

Agenda Number: 2020-159    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING THE APPOINTMENT OF ROY I. WILLIAMS TO THE HOUSING POLICY ADVISORY COUNCIL
Pursuant to the City of Springfield Code of Ordinances Ch. 33 Sec. 33.800, this ordinance is to appoint Roy I. Williams, who resides on E. Lawrence, Springfield; to the Housing Policy Advisory Council for a three year term. His term will end in 2023.
   159.pdf  

Agenda Number: 2020-160    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING THE APPOINTMENT OF CALVIN PITTS TO THE HOUSING POLICY ADVISORY COUNCIL
Pursuant to the City of Springfield Code of Ordinances Ch. 33 Sec. 33.800, this ordinance is to appoint Calvin Pitts, who resides on N. 5th Street, Springfield; to the Housing Policy Advisory Council for a three year term. His term will end in 2023.
   160.pdf  

Agenda Number: 2020-161    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING THE APPOINTMENT OF DEAN GRAVEN TO THE HOUSING POLICY ADVISORY COUNCIL
Pursuant to the City of Springfield Code of Ordinances Ch. 33 Sec. 33.800, this ordinance is to appoint Dean Graven, who resides on Mackinaw Lane, Springfield; to the Housing Policy Advisory Council for a three year term. His term will end in 2023.
   161.pdf  

Agenda Number: 2020-162    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING THE APPOINTMENT OF RON DUFF TO THE HOUSING POLICY ADVISORY COUNCIL
Pursuant to the City of Springfield Code of Ordinances Ch. 33 Sec. 33.800, this ordinance is to appoint Ron Duff, who resides in Springfield; to the Housing Policy Advisory Council for a three year term. His term will end in 2023.
   162.pdf  

Agenda Number: 2020-163    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING THE APPOINTMENT OF DEDE MURPHY TO THE HOUSING POLICY ADVISORY COUNCIL
Pursuant to the City of Springfield Code of Ordinances Ch. 33 Sec. 33.800, this ordinance is to appoint DeDe Murphy, who resides on Henkel Creek Road, Divernon, Illinois; to the Housing Policy Advisory Council for a three year term. Her term will end in 2023.
   163.pdf  

Agenda Number: 2020-164    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING THE APPOINTMENT OF BILL BASKET TO THE HOUSING POLICY ADVISORY BOARD
Pursuant to the City of Springfield Code of Ordinances Ch. 33 Sec. 33.800, this ordinance is to appoint Bill Basket, who resides on N. Third Street, Illinois; to the Housing Policy Advisory Council for a three year term. His term will end in 2023.
   164.pdf