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Presentation Documents


Meeting Documents

   COTW Agenda_3.9.2021  

Agenda Items for this meeting...

Agenda Number: 2021-053    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE21-01-56 – OUTDOOR GALVANIZED STEEL SUBSTATION STRUCTURES WITH DIS-TRAN PACKAGED SUBSTATIONS, LLC IN AN AMOUNT NOT TO EXCEED $165,420.00, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance accepts Contract UE21-01-56 in an amount not to exceed $165,420.00, with DIS-TRAN Packaged Substations, LLC (“DIS-TRAN”), for purchase of outdoor galvanized steel substation structures and associated equipment for the City of Springfield Office of Public Utilities Electric Division. This contract is part of the capacitor bank project, which involves constructing the new capacitor bank terminals at Palomino and Taintor Substations to help provide system protection due to the Dallman units' shutdown. This contract includes the purchasing of miscellaneous equipment and structures necessary to complete this ongoing capacitor bank project. The materials include disconnect switches, surge arrestors, steel structures for the equipment, aluminum bus tubing, fittings for the bus tubing to the equipment, anchor bolts for the steel structures into the foundations, conduit for the underground cabling, grounding rods, and mats for protection. There were five bidders on this contract; none were local vendors. DIS-TRAN submitted the lowest bid.
   053.pdf  

Agenda Number: 2021-054    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE AUTHORIZING PAYMENT OF MEMBERSHIP DUES TO AMERICAN PUBLIC POWER ASSOCIATION IN THE AMOUNT OF $62,286.55 FOR THE OFFICE OF PUBLIC UTILITIES
This is an ordinance for annual dues for membership in American Public Power Association (“APPA”). City Water, Light and Power (“CWLP”) is one of more than 2,000 other municipal utilities across the country that participates in APPA. CWLP has been a member since 1942. APPA is a not-for-profit organization that assists municipal utilities in providing outstanding service to the public. APPA provides members with research and educational services in power supply, engineering and operations, accounting and finance, energy efficiency, safety, and customer billing and collection. APPA serves as an advocate for municipal power systems on legislative issues affecting its members, including lobbying Congress to support public power on pertinent issues and litigating regulations with unfair impacts on its members. This ordinance authorizes the payment of annual dues in the amount of $62,286.55. Membership dues are based upon revenue.
   054.pdf  

Agenda Number: 2021-055    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE AUTHORIZING PAYMENT TO CDW GOVERNMENT LLC FOR SOFTWARE ASSURANCE RENEWAL FOR MICROSOFT WINDOWS SERVER, DATABASE SOFTWARE, CLIENT ACCESS LICENSES, AND VISUAL STUDIO SOFTWARE FOR A ONE-YEAR TERM IN AN AMOUNT NOT TO EXCEED $118,100.58 FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance authorizes the payment to CDW Government LLC (“CDWG”) for Software Assurance renewal for Software Assurance, for Microsoft Window Server, Database Software, Client Access Licenses, and Visual Studio software in an amount not to exceed $118,100.58. Software Assurance is for maintenance fees and updates. The Microsoft Window Server, Database Software, Client Access Licenses, and Visual Studio software are used for corporate applications by Information Systems Division, Electric Division, and Springfield Police Department. This software is utilized for Virtualization, Application Development, SQL Databases, and Active Directory. This renewal is for a one-year term. Previously, Ordinance No. 421-11-2020 authorized the one-year Software Assurance Renewal with Dell Marketing LP through a State Contract. However, Dell was unable to complete the necessary license transfers. As a result, CDWG is still the license holder for the City of Springfield’s Microsoft licenses. CDWG is honoring the current state contract pricing. CDWG is not a local vendor.
   055.pdf  

Agenda Number: 2021-056    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE AUTHORIZING A ONE-YEAR CONTRACT EXTENSION AND ADDITIONAL FUNDING WITH PRO COM SERVICES OF ILLINOIS, INC. IN THE AMOUNT OF $130,000.00 UNDER PROPOSAL NO. UE18-05 – CWLP COLLECTION SERVICES FOR A TOTAL AMOUNT PAYABLE NOT TO EXCEED $520,000.00 FOR OFFICE OF PUBLIC UTILITIES
Previously, under Ordinance No. 396-09-17, the City Council approved Proposal No. UE18-05 in an amount not to exceed $390,000.00 with Pro Com Services of Illinois, Inc. (“Pro Com”) to provide three-years of third party collections services for past due utility accounts. The contract has provisions for a yearly extension under the same terms if agreed upon by both parties. Due to the impact of the COVID pandemic, Pro Com was unable to collect outstanding debt for the Utility as per the original contract; therefore, the parties would like to extend the said contract for an additional year in an amount not to exceed $130,000.00. Pro Com has supplied a signed extension letter stating their intent. Pro Com is a local vendor.
   056.pdf  

Agenda Number: 2021-057    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE ACCEPTING ESTIMATE QUOTE NO. 501781 FROM ALTEC INDUSTRIES, INC. (“ALTEC”) IN AN AMOUNT NOT TO EXCEED $151,494.36 FOR THE REBUILD OF VEHICLE NO. 226, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance accepts estimate quote no. 501781 from Altec Industries, Inc. (“Altec”) in an amount not to exceed $151,494.36 for the rebuild of Vehicle No. 226, a 2000 International bucket truck with an 80-foot aerial device. Altec Industries, Inc. submitted an estimate for $151,494.36 to rebuild unit no. 226. Unit No. 226 has very low mileage and usage hours. A cost comparison was performed: the rebuild estimate is $151,494.35; the purchase of a new unit would cost approximately $460,000.00. The estimate’s cost includes parts and labor to replace cylinders, bearings, hoses, and wiring in the boom, as well as other moving parts that need replaced due to normal wear and tear for a unit of its age. The rebuild will also include parts and labor to rebuild all the outrigger pads, install LED safety lighting, and replace the tail light system. The chassis has limited hours and miles and will not need any significant repairs as part of this rebuild. Altec is the Original Equipment Manufacturer. They will use original parts, and they have the knowledge and expertise of their product to perform the required work.
   057.pdf  

Agenda Number: 2021-058    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF SPRINGFIELD AND THE STATE OF ILLINOIS DEPARTMENT OF NATURAL RESOURCES ACCEPTING FINANCIAL ASSISTANCE IN THE AMOUNT OF $4,896.00 FOR OAK RIDGE CEMETERY TO SECURE THE PREMISES FOR THE OFFICE OF PUBLIC WORKS
This agreement is to be entered into between Oak Ridge Cemetery and The Illinois Department of Natural Resources Or IDNR. The agreement is that Oak Ridge will be responsible for keeping the cemetery grounds secure (locking and unlocking of the gates) and IDNR will help cover the cost up to but not exceeding $4,896.00 per year. This agreement shall remain in effect through June 30, 2023.
   058.pdf  

Agenda Number: 2021-059    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW21-01-58 WITH TRUMAN L. FLATT & SONS CO., INC. TO FURNISH CONSTRUCTION ON THE FY2022 BITUMINOUS OVERLAY PROGRAM FOR AN AMOUNT NOT TO EXCEED $6,138,581.00 FOR THE OFFICE OF PUBLIC WORKS
This is an ordinance for the FY2022 Bituminous Overlay Program. Various streets throughout the City will be milled, patched, and resurfaced. Concrete curbing and ADA ramp improvements are also included where necessary.
   059.pdf  

Agenda Number: 2021-060    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE ACCEPTING THE LOW BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW21-01-60 WITH KINNEY CONTRACTORS, INC. FOR THE FY2022 CONCRETE PATCHING PROGRAM IN AN AMOUNT NOT TO EXCEED $879,994.00 FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for our annual concrete patching program for various streets throughout the City.
   060.pdf  

Agenda Number: 2021-061    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING THE SECOND YEAR OF CONTRACT PW20-28 WITH REPUBLIC SERVICES, INC. FOR LANDSCAPE WASTE COLLECTION SERVICES FOR A ONE YEAR PERIOD IN AN AMOUNT NOT TO EXCEED $970,000.00 FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize the renewal of contract PW20-28 with Republic Services, Inc. for landscape waste collection services which includes 12 months uninterrupted bi-weekly residential collection from April 1st, 2021 to March 31st, 2022.
   61.pdf  

Agenda Number: 2021-062    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE ACCEPTING LOWEST RESPONSIBLE BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT NO. PW21-01-62 WITH P.H. BROUGHTON & SONS, INC., TRUMAN L. FLATT & SONS CO., INC., GROUP MATERIALS, INC., AND REYHAN BROS. D/B/A SANGAMO CONSTRUCTION FOR FY2022 MAINTENANCE MATERIALS, FOR AN AMOUNT NOT TO EXCEED $925,000.00, FOR THE OFFICE OF PUBLIC WORKS
Maintenance Materials for Public Works crews (pickup and/or delivery): Group 1: Aggregates: CA6, CA16, FA1, 2, 3, FA20: $130,000 Group 2: Hot Mix Asphalt HMA Surface (IL "C" Mix), HMA Binder (IL-19.0): $700,000 Group 3: Bituminous Prime Coat: $4,500 Group 4: Bituminous Pre-Mix (Cold Mix bituminous patching material): $90,500 P.H. Broughton & Sons INC.: $285,000 Truman L. Flatt & Sons CO., INC.: $400,000 Group Materials, INC.: $150,000 Reyhan Bros. DBA Sangamo Constr.: $90,000
   062.pdf  

Agenda Number: 2021-063    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE ACCEPTING THE LOW BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW21-01-66 WITH LINCOLNLAND CONCRETE, INC., AND CAPITOL READY MIX, INC. TO PURCHASE READY MIX CONCRETE AND RELATED MATERIALS FOR AN AMOUNT NOT TO EXCEED $325,000.00, FOR THE OFFICE OF PUBLIC WORKS AND THE OFFICE OF PUBLIC UTILITIES
This ordinance is for Ready Mix Concrete and other related materials to be supplied for the Office of Public Works and CWLP maintenance projects.
   063.pdf  

Agenda Number: 2021-064    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING THE SECOND YEAR OF CONTRACT PW20-21 WITH EVANS CARTAGE FOR LANDSCAPE DISPOSAL SERVICES, FOR AN AMOUNT NOT TO EXCEED $780,000.00, FROM APRIL 1, 2021, THROUGH MARCH 31, 2022, FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize the renewal of contract PW20-21 with Evans Cartage for landscape waste disposal services from April 1st, 2021 to March 31st, 2022. 1.5% inflation has been adjusted and waived for year two. Contract pricing will remain the same as year one at $780,000.
   064.pdf  

Agenda Number: 2021-065    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING EXECUTION OF AN AMENDED AGREEMENT WITH THE STATE OF ILLINOIS, DEPARTMENT OF TRANSPORTATION, FOR CONSTRUCTION OF UNDERPASSES ON ASH AND LAUREL STREETS FROM 6TH TO 11TH STREETS AND ASSOCIATED RAIL WORK, MFT SECTION #14-00477-00-BR, FOR THE OFFICE OF PUBLIC WORKS
This is an amended agreement with the State of Illinois to construct Ash and Laurel Street Underpasses from 6th to 11th Streets and associated rail work from South Grand Avenue to 6th Street. This amendment will allow the City to bill the FRA for 100% of the $14,000,000 TIGER grant and does not increase City participation in the project.
   065.pdf  

Agenda Number: 2021-066    
Agenda Type: Agenda Item
Department: Finance


AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING EXECUTION OF A TWO-YEAR CONTRACT (#FM21-01-53) WITH ERTHAL OIL COMPANY, RILCO INCORPORATED, ENERGY PETROLEUM, THOMAS OIL COMPANY AND TAZA SUPPLIES FOR THE PURCHASE OF OILS AND LUBRICANTS FOR FLEET MAINTENANCE AND PUBLIC WORKS FROM MARCH 1, 2021, THROUGH FEBRUARY 28, 2023, FOR AN AMOUNT NOT TO EXCEED $110,000.00 (OBM)
This contract provides for the purchase of standard, premium and/or synthetic product lines of lubrication oil and greases for the City of Springfield Fleet Maintenance Facility and Public Works departments. The term of the contract is slated for March 1, 2021 through February 28, 2023. The City had eight total bids, five bidders of which bid at the lowest, responsible cost. In addition, of the 19 types of oil and lubricants the City asked for bids on, every price came in lower than the previous contract which allows the fiscal impact to be reduced form $165,622.70 to $110,000.00.
   066.pdf  

Agenda Number: 2021-067    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE ACCEPTING PROPOSAL WITH EXELON GENERATION COMPANY, LLC FOR THE PURCHASE OF UP TO 75MW OF CAPACITY FOR 5 YEARS IN AN AMOUNT NOT TO EXCEED $4,961,373.59, FOR THE OFFICE OF PUBLIC UTILITIES
STAFF ANALYSIS: (This includes description of work, background on the issue, and justification of why the ordinance was not low bid. If you need additional space, please continue on the back of this form.) Previously the City Council approved Ordinance 127-04-2020 authorizing a Professional Services Agreement with The Energy Authority, Inc. ("TEA") for services required to manage the Request for Proposals ("RFP") process for Utility's future capacity and energy needs. TEA released a RFP for future capacity and energy needs and received two capacity only responses. With the retirement of Dallman units, the Utility's capacity needs will not meet MISO's levels. Each year MISO determines a capacity requirement for CWLP. This requirement is based on the Utility's average peak demand and additional capacity to account for unplanned outages or higher than anticipated demand. These required levels ensure that there are enough generation resources in the area to cover peak energy demand. This ordinance accepts the Proposal with Exelon Generation Company, LLC ("Exelon") to purchase up to 75MW of capacity in an amount not to exceed $4,961,373.59. This is a five-year contract, starting June 1,2021. This contract would cover a portion of the Utility's capacity needs; the remainder will be covered by our remaining generating units, an energy and capacity contract to be determined from the Capacity and Energy RFP, and capacity auction purchases or additional capacity contracts.
   067.pdf  

Agenda Number: 2021-068    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING THE REAPPOINTMENT OF SUSY WOD TO THE SPRINGFIELD DISABILITIES COMMISSION
PURSUANT TO THE SPRINGFIELD CITY CODE OF ORDINANCES CHAPTER 33, SECTION 33.090; THIS ORDINANCE IS TO RE-APPOINT SUSY WOOD WHO RESIDES ON BRADLEY COURT, SPRINGFIELD, TO THE SPRINGFIELD DISABILITIES COMMISSION. HER TERM WILL END 2.23.2025.
   068.pdf  

Agenda Number: 2021-069    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPOINTING ROY WILLIAMS JR. TO THE OFFICE of Alderman for Ward 3, FOR EMERGENCY PASSAGE
(No description available)
   069.pdf  

Agenda Number: 2021-070    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AMENDING ORDINANCE 426-12-14 ESTABLISHING THE SPRINGFIELD/SANGAMON COUNTY ENTERPRISE ZONE, ENTERPRISE ZONE DESIGNATION – TAX ABATEMENT AND ORDINANCE 425-12-14, AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH SANGAMON COUNTY REGARDING THE ENTERPRISE ZONE BY EXTENDING THE TERRITORIAL BOUNDARIES TO INCLUDE PROPERTY LOCATED AT PART OF THE NORTHWEST QUARTER OF SECTION 13 AND PART OF THE NORTHEAST QUARTER OF SECTION 14 IN TOWNSHIP 15 NORTH, RANGE 6 WEST OF THE THIRD PRINCIPAL MERIDIAN, SANGAMON COUNTY, ILLINOIS INCLUDING PARCEL 21-13.0-100-045
This proposed expansion is for Cyclone Labs, LLC. to construct a craft grow cannabis facility and solar array at 3224-3286 Cockrell Lane. The estimated cost of the project is $8,075,000. The facility upon award and completed construction will employ 26-30 full time employees. The economic impact to the local area could be upwards of $10-$18 million per year based on manufacturing capacity.
   070.pdf  

Agenda Number: 2021-071    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING THE CREATION OF A PROGRAM TO USE THE 50% PORTION OF THE CANNABIS TAX COLLECTED UNDER SECTION 100.56 THROUGH 100.58 OF THE SPRINGFIELD CODE OF ORDINANCES, AS AMENDED IN THE DESIGNATED AREA AND THE APPROPRIATION OF THE 50% PORTION OF THE TAX COLLECTED FOR ECONOMIC DEVELOPMENT PURPOSES FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
This ordinance sets parameters for the use of the Cannabis Tax money that is designated to be used for economic development purposes in the designated area referred to as the Cannabis Tax Project Plan.
   071.pdf  

Agenda Number: 2021-072    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING THE REIMBURSEMENT OF FUNDS EXPENDED FROM THE SPECIAL ALLOCATIONS PROJECT ACCOUNT (DOWNTOWN TIF) FOR THE ROOF REPLACEMENT OF MUNICIPAL CENTER EAST IN THE AMOUNT OF $760,646.70
An ordinance authorizing the reimbursement payment for roof replacement at MCE from fund 095 to fund 084 Special Allocations Project account (Downtown TIF).
   072.pdf  

Agenda Number: 2021-073    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AMENDING ORDINANCE NO. 435-11-20 BY AMENDING EXPENDITURE LINES FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
An Ordinance Amending Ordinance 435-11-20 (An Ordinance Authorizing Acceptance and Execution of Grant No. 420-00-2433 from the State of Illinois Department of Commerce & Economic Opportunity in the amount of $420,000.00 for funding the Local Cures & ES Program and authorizing a supplemental appropriation in the amount of $420,000.00, for the Office of Planning & Economic Development, for Emergency Passage.) by amending the expenditure lines.
   073.pdf  

Agenda Number: 2021-074    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE TO DECREASE THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE DUE TO CLOSURE OF BUSINESS BY BIG SHOTS S&M INCORPORATED D/B/A BIG SHOTS, 2000 PEORIA ROAD, SPRINGFIELD, ILLINOIS
(No description available)
   074.pdf  

Agenda Number: 2021-075    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “E” LIQUOR LICENSES BY ONE FOR SMOKIN JONES FIRE PIT, LLC D/B/A SMOKIN JONES FIRE PIT, LLC LOCATED AT 2199 ADLAI STEVENSON DRIVE
(No description available)
   075.pdf  

Agenda Number: 2021-076    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "E" LIQUOR LICENSES BY ONE FOR CONN'S HOSPITALITY GROUP INCORPORATED D/B/A LI'L WILLY'S SMOKEHOUSE BBQ LOCATED AT 916 SOUTH GRAND AVENUE WEST
(No description available)
   076.pdf  

Agenda Number: 2021-077    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE FOR BRANDY GARRETT D/B/A A&B BBQ LOCATED AT 933 NORTH GRAND AVENUE WEST
(No description available)
   077.pdf  

Agenda Number: 2021-078    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AMENDING CHAPTER 36 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, BY AMENDING SECTOIN 36.58 ADDING MATERNITY/PATERNITY/ADOPTION LEAVE
This ordinance amends Chapter 36 of he 1988 City of Springfield Code of Ordinances, as amended, by amending Section 36.58 to add maternity/paternity/adoption leave for employees
   078.pdf