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Presentation Documents


Meeting Documents

   7.7.2020 City Council Agenda  

Agenda Items for this meeting...

Agenda Number: 2020-158    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING THE APPOINTMENT OF KAREN DAVIS TO THE HOUSING POLICY ADVISORY COUNCIL
Pursuant to the City of Springfield Code of Ordinances Ch. 33 Sec. 33.800, this ordinance is to appoint Karen Davis, who resides on E. Canedy, Springfield; to the Housing Policy Advisory Council for a three year term. Her term will end in 2023.
   158.pdf  

Agenda Number: 2020-230    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPOINTING LAKEISHA K. PURCHASE TO THE SPRINGFIELD ECONOMIC DEVELOPMENT COMMISSION
PURSUANT TO CITY OF SPRINGFIELD CODE OF ORDINANCES, CH. 33, SEC. 33-500-502, THIS ORDINANCE IS TO APPOINT LAKEISHA PURCHASE WHO RESIDES ON NO. SIXTH STREET, SPRINGFIELD, TO THE SPRINGFIELD ECONOMIC AND COMMUNITY DEVELOPMENT COMMISSION. HER TERM WILL EXPIRE 6-1- 2023. HER APPOINTMENT REPRESENTS AN INDIVIDUAL THAT RESIDES IN A TIF DISTRICT.
   230.pdf  

Agenda Number: 2020-231    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING THE REAPPOINTMENT OF BENJAMIN SCHWARM TO THE POLICE COMMUNITY REVIEW COMMISSION
PURSUANT TO CITY OF SPRINGFIELD CODE OF ORDINANCES, CH. 33, SEC.33 .300, THIS ORDINANCE IS TO RE- APPOINT BEN SCHWARM WHO RESIDES ON PADDOCK LANE, SPRINGFIELD, TO THE SPRINGFIELD POLICE COMMUNITY REVIEW COMMISSION. HIS TERM WILL EXPIRE 5-2-2023.
   231.pdf  

Agenda Number: 2020-236    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE20-01-82 – DALLMAN BUILDING HEAT REPLACEMENT WITH E.L. PRUITT COMPANY, INC. IN AN AMOUNT NOT TO EXCEED $335,973.00, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance accepts Contract UE20-01-82 in an amount not to exceed $335,973.00, with E.L. Pruitt Company (“E.L. Pruitt”), for the insulation of equipment for the Dallman Building Heat Replacement project. The heating source in the Dallman Office Building, Units 31, 32, and 33 Generating Buildings, and the Ammonia Unloading Building is from the use auxiliary steam from the generating unit’s boilers, which heats water that is sent to heating coils in air handlers and unit heaters to provide heat for each building. Due to the upcoming retirement of the generating units, auxiliary steam will no longer be available to heat the water and provide heat for these buildings. This project will install packaged hot water heaters to provide heat to the offices and electric heaters to heat the Ammonia Unloading Building. Heating for the Generating Buildings are not part of this contract and will be addressed at a later date. The breakdown of the contract cost is: Base Bid for Office Heat / $276,193.00 and Adder No. 3 for the Ammonia Building / $59,780.00. This project is scheduled to be completed before winter of 2020. E.L. Pruitt was the only bidder on this contract, they are a local vendor.
   236.pdf  

Agenda Number: 2020-237    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE ACCEPTING THE BID AND AUTHORIZING THE EXECUTION OF CONTRACT UE21-04-11 – CWLP FY21 ELECTRIC UNDERGROUND ELECTRIC REBUILD WITH ASPLUNDH CONSTRUCTION, LLC IN AN AMOUNT NOT TO EXCEED $587,401.03 FOR OFFICE OF PUBLIC UTILITIES
This ordinance accepts Contract UE21-04-11 with Asplundh Construction, LLC (“Asplundh”) in the amount of $587,401.03 for the Country Club Estates and Northgate 10th and 11th Additions Underground Electric Rebuild for the Office of Public Utilities. Contractual services include labor, equipment, supervision, and tools to rebuild and upgrade the underground electric infrastructure in the areas of Country Club Estates and Northgate 10th and 11th Additions in Springfield. The affected portions of Country Club Estates are located between Veterans Parkway, Seminole Drive, Wing Foot Drive, and Golf Road. Northgate 10th and 11th Additions are immediately south and east of Veterans Memorial Pool/Gietl Park roughly bordered by Hasting Road, Black Avenue/Stonehenge Road, and Bly Road. Asplundh will be using a subcontractor, Zizza Highway Service Inc., that is the State of Illinois Department of Transportation certified as a Disabled Business Enterprise (DBE). The area has experienced multiple failures in recent years. The current direct buried underground electric cable was installed in the 1970s and is at the end of its useful life. The new cable and conduit system will provide for a significant increase in electric reliability and ease of maintenance. The average life cycle of a new cable is approximately 40 years. The breakdown on this project is $345,422.29 for Country Club Estates area and $241,978.74 for the Northgate 10th and 11th Additions areas. There were originally two bidders on this contract. One bidder was a local vendor, even with the local vendor preference applied, Asplundh was still the lowest bid.
   237.pdf  

Agenda Number: 2020-238    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH NORTHWATER LLC TO ASSIST IN EXECUTING AND MANAGING THE USDA-RCPP PROJECT FOR A FIVE-YEAR PERIOD IN AN AMOUNT NOT TO EXCEED $68,000.00, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance approves and authorizes execution of a Professional Services agreement with Northwater LLC (“Northwater”) in an amount not to exceed $68,000.00. The Office of Public Utilities has received funding from the United States Department of Agriculture’s (USDA) Regional Conservation Partnership Program (RCPP) to implement portions of the recent Lake Springfield Watershed Management Plan and improve water quality over a five-year period. Personnel from the Office of Public Utilities, Sangamon County Soil and Water Conservation District (SWCD) and the USDA’s National Resource Conversion Services (NRCS) will participate in all aspects of the project. Northwater will assist with external project management, staff training and oversight, quality control, reporting, and mapping. This agreement with Northwater is for a five-year period. Northwater’s scope of work breaks down into two tasks: 1) Project Management, Oversight, Training, Quality Control and Reporting at the cost of $120 per hour, on an assumption of 80 hours per year (for five years) for a total of $48,000.00; and 2) Mapping Support at the cost of $100 per hour, on an assumption of 40 hours per year (for five years) for a total of $20,000.00. The total of the agreement is $68,000.00. Northwater is a local vendor.
   238.pdf  

Agenda Number: 2020-239    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE AUTHORIZING THE PURCHASE A TANDEM AXLE WHEEL DUMP TRUCK FROM RUSH TRUCK CENTERS OF ILLINOIS, INC. FROM A STATE CONTRACT IN AN AMOUNT NOT TO EXCEED $119,703.00, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance authorizes the purchase of one (1) Tandem Axle Wheel Dump Truck in an amount not to exceed $119,703.00, with Rush Truck Centers of Illinois, Inc. (“Rush Truck Centers”). The State of Illinois solicited bids for vehicles and allows municipalities to share in the bulk cost savings by ordering off such contracts. This ordinance authorizes the purchase of a 2020 International HV507 SFA 6x4 Tandem Axle Wheel dump truck for the Construction Department of Electric’s T&D, Groth Street facility. This truck will be used in the everyday activities of the department. It will replace Unit #277, which was sold at auction due to an unrepairable cracked frame. Rush Truck Centers is a local vendor.
   239.pdf  

Agenda Number: 2020-240    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE APPROVING A CONTRACT EXTENSION AMENDMENT AND AUTHORIZING ADDITIONAL FUNDING IN THE AMOUNT OF $220,000.00 WITH ASCEND PERFORMANCE MATERIALS OPERATIONS LLC FOR THE PURCHASE OF DIBASIC ACID IN A TOTAL AMOUNT NOT TO EXCEED $1,760,000.00, FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard contract extension & funding increase ordinance for the purchase of dibasic acid (DBA). Previously, Ordinance 472-12-16 authorized a three-year agreement for the purchase of DBA from Ascend for Dallman scrubbers in an amount not to exceed $1,320,000.00. Ordinance 472-12-19 approved a contract extension until June 30, 2020 for an additional $220,000.00. This Ordinance approves a contract extension to December 31, 2020, and authorizes additional funding in an amount not to exceed $220,000.00 with Ascend Performance Materials Inc. (“Ascend”). This extension that will allow the trial products testing for Unit 33 scrubber to be completed once the Unit comes back into service. The Utility has been performing trials involving other chemicals that may be used in the future in place of this DBA; additional time is needed to complete these trials. The use of DBA assists with the Utility in maintaining its SO2 emission with the IEPA and USEPA within the regulatory limits. This Ordinance will extend the contract to December 31, 2020. This extension and additional funding will increase the total amount payable under Ascend’s contract to $1,760,000.00. All other terms of the contract, including the original prices quoted in 2016, remain the same. Ascend is not a local vendor.
   240.pdf  

Agenda Number: 2020-241    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE AUTHORIZING PAYMENT TO THE ILLINOIS ENVIRONMENTAL PROTECTION AGENCY IN THE AMOUNT NOT TO EXCEED $294,000.00 FOR ANNUAL AIR POLLUTION CONTROL TITLE V PERMIT FEES FOR THE REGULATORY AFFAIRS DIVISION, FOR THE OFFICE OF PUBLIC UTILITIES
This is an annual, recurring ordinance for an air pollution control permit from the Illinois Environmental Protection Agency (“IEPA”). This Ordinance authorizes payment in an amount not to exceed $294,000.00 to the IEPA for air pollution control Title V permit fees for the City of Springfield Office of Public Utilities Regulatory Affairs Division. The 1990 Amendments of the Clean Air Act required the State of Illinois to develop a comprehensive operating permit program for stationary sources of air pollution. This fee covers the Office of Public Utilities’ Power Plant facility at 3100 Stevenson Drive to include Dallman Units No. 31, 32, 33, and 4. Pursuant to the Clean Air Act Amendments, the State has implemented an annual permit fee program sufficient to raise funds to run the permit program and enforce permit provisions. The utility paid $294,000.00 last year.
   241.pdf  

Agenda Number: 2020-242    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE APPROVING PAYMENT TO CONSTELLATION NEW ENERGY-GAS DIVISION, LLC IN AN AMOUNT NOT TO EXCEED $1,800,525.00 FOR THE PURCHASE OF NATURAL GAS THROUGH FISCAL YEAR 2021 UNDER AN EXISTING CONTRACT, FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard, recurring ordinance for the purchase of natural gas. This ordinance approves payment in an amount not to exceed $1,800,525.00, to Constellation New Energy-Gas Division, LLC for the purchase of natural gas for the Interstate Combustion Turbine, Dallman Power Plant Unit No. 33 Scrubber, Dallman Power Plant Unit No. 4 Heating and Dallman Igniters through Fiscal Year 2021 under an existing Base Contract for Sale and Purchase of Natural Gas, as amended. This contract was approved under Ordinance No. 155-03-06 for gas supply to the Interstate Turbine-Generator, which requires natural gas for commercial operation. Ordinance No. 418-11-10 approved Amendment No. 2 to the Base Contract in order to provide for deliveries of natural gas to the Dallman Power Plant Unit No. 33 Scrubber, Dallman Power Plant Unit No. 4 Heating and Dallman Igniters. The City’s Natural Gas ProLiance agreement remains in effect unless terminated by either party with 30 days written notice. Ordinance 215-07-15 changed the vendor name to Constellation New Energy-Gas Division, LLC due to a company merger. Since our usage of natural gas makes it extremely difficult to predict gas requirements, we buy on the daily spot market as needed. This fiscal year, we estimate our expenses will be $1,800,525.00. Last ordinance, 213-05-19, the Council authorized $2,284,939.82 for the purchase & delivery of the natural gas.
   242.pdf  

Agenda Number: 2020-243    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE APPROVING PAYMENT TO TROXELL & COMPANY IN AN AMOUNT NOT TO EXCEED $(TBD) FOR A PROPERTY INSURANCE POLICY FOR 39 CITY OF SPRINGFIELD PROPERTIES FOR A ONE-YEAR TERM FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance authorizes payment in an amount up to $(TBD prior to passage) for one year to Troxell & Company for a property insurance policy that includes a One-Year Policy Endorsement for 39 City of Springfield properties for the Office of Public Utilities. The policy includes coverage for buildings, the Dallman Power Plant Units 31, 32, 33 and Unit 4, Lakeside, the Water Purification Plant, all substations and large transformers, all water storage towers, the South Fork Pump Station, the Spaulding Dam, and Saddle Dam.
   243.pdf  

Agenda Number: 2020-244    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW21-04-12 WITH PERRY BROUGHTON TRUCKING & EXCAVATING, INC. TO FURNISH CONSTRUCTION ON THE ON THE MULT-USE PATH ALONG HILLTOP ROAD, FOR AN AMOUNT NOT TO EXCEED $534,804.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for construction of the Multi-use Path along Hill Top Road, connecting southeast subdivisions to the Lost Bridge Trail. This trail is an important link of the Pedestrian Accommodation Plan.
   244.pdf  

Agenda Number: 2020-245    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION FOR THE USE OF HIGHWAY SAFETY IMPROVEMENT PROGRAM FUNDS FOR THE WALNUT STREET CORRIDOR FROM SOUTH GRAND AVENUE TO CAPITOL AVENUE (MFT SECTION NO. 17-00484-00-SP) FOR THE OFFICE OF PUBLIC WORKS
This ordinances authorizes the agreement between the City and the State of Illinois for the use of Highway Safety Improvement Program funds for the Walnut Street corridor from South Grand Avenue to Capitol Avenue. HSIP Funds will be used for payment up to 90% of the total cost of construction, but not to exceed $723,939.00.
   245.pdf  

Agenda Number: 2020-246    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH, AND PAYMENT IN AN AMOUNT NOT TO EXCEED $139,734.00 TO KNIGHT E/A, INC. FOR CONSTRUCTION ENGINEERING SERVICES FOR THE WALNUT STREET CORRIDOR PROJECT FROM SOUTH GRAND AVENUE TO CAPITOL AVENUE MFT SECTION NO. 17-00484-00-SP, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for Construction Engineering Services for the Walnut Street corridor project from South Grand Avenue to Capitol Avenue. The consultant will provide construction engineering phase services including resident engineering, on site observations, shop drawing review, and the necessary project documentation and reporting to comply with I DOT's requirements.
   246.pdf  

Agenda Number: 2020-247    
Agenda Type: Resolution Item
Department: Public Works


A RESOLUTION NOTIFYING THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION THAT MOTOR FUEL TAX FUNDS, IN THE AMOUNT OF $786,092.96, MAY BE USED FOR DESIGN AND CONSTRUCTION ENGINEERING SERVICES AND FOR THE CONSTRUCTION OF THE WALNUT STREET CORRIDOR ROAD DIET FROM SOUTH GRAND AVENUE TO CAPITOL AVENUE, MFT SECTION NO. 17-00484-00-SP, FOR THE OFFICE OF PUBLIC WORKS
Motor Fuel Tax is a state levy and the City is governed by state statutes. IDOT administers MFT monies and it takes prior approval from lOOT to expend any MFT funds. This resolution informs the State that the City intends to expend no more than $786,092.96 on the construction of the project and for construction engineering services for the Walnut Street corridor road diet.
   247.pdf  

Agenda Number: 2020-248    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE APPROVING THE FINAL PLAT OF WYATT CITY MINOR SUBDIVISION FOR THE OFFICE OF PUBLIC WORKS
An ordinance approving the final plat of Wyatt City Minor Subdivision for the Office of Public Works. The subdivision is located on the south side of Roberts Road, east of Farmingdale Road and north of Bunker Hill Road.
   248.pdf  

Agenda Number: 2020-249    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING THE APPOINTMENT OF DEBBIE GREENAN TO THE CITY OF SPRINGFIELD RETIRED EMPLOYEES ADVISORY COMMISSION
PURSUANT TO CITY OF SPRINGFIELD CODE OF ORDINANCES, CH. 33, SEC.33.370, THIS ORDINANCE IS TO APPOINT DEBBIE GREENAN WHO RESIDES ON YALE BLVD., SPRINGFIELD, TO THE SPRINGFIELD RETIRED CITY EMPLOYEE ADVISORY GROUP. HER TERM WILL EXPIRE 7-1-2023.
   249.pdf  

Agenda Number: 2020-251    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING THE APPOINTMENT OF BARB FREESON TO THE POLICE COMMUNITY REVIEW COMMISSION
PURSUANT TO CITY OF SPRINGFIELD CODE OF ORDINANCES, CH. 33, SEC.33.330, THIS ORDINANCE IS TO APPOINT BARB FREESEN WHO RESIDES ON KATE COURT, SPRINGFIELD, TO THE SPRINGFIELD POLICE COMMUNITY REVIEW COMMISSION. HER TERM WILL EXPIRE 7-1-2024.
   251.pdf  

Agenda Number: 2020-252    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AMENDING CHAPTER 33, SECTION 33.002(C), OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, PERTAINING TO BOARDS AND COMMISSIONS
(No description available)
   252.pdf  

Agenda Number: 2020-253    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AMENDING CHAPTER 33, SECTION 33.002, OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, PERTAINING TO BOARDS AND COMMISSIONS.
(No description available)
   253.pdf  

Agenda Number: 2020-254    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE AMENDING ORDINANCE NO. 173-04-17 TO CORRECT THE BUDGET LINE AUTHORIZING PAYMENT WITH THE ILLINOIS DEPARTMENT OF INNOVATION & TECHNOLOGY (DOIT), AN ILLINOIS STATE AGENCY, FOR INTERNET SERVICE ON BEHALF OF THE CITY OF SPRINGFIELD FOR A FIVE-YEAR TERM FOR THE OFFICE OF PUBLIC UTILITIES
This is a new ordinance amending the expenditure line on an existing ordinance. Ordinance No. 173-04-17 approved authorized a Master Services Agreement with the Illinois Department of Innovation & Technology (DoIT), an Illinois state agency, in an amount not to exceed $132,000.00 for internet service on behalf of the City of Springfield for a five-year term. The expenditure was supposed to be split between CWLP and City funds, 50/50, however the Ordinance only listed the CWLP accounts. This ordinance amends the expenditure line to include the City’s account line 021-114-VIST-VIST-1218. All other provisions of Ordinance No. 173-04-17 remain in full force & effect.
   254.pdf  

Agenda Number: 2020-255    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE AMENDING ORDINANCE NO. 120-04-2020 BY APPROVING AMENDMENT NO. 1 TO FARM LEASE #1055 WITH DENNIS GODAR FOR THE WATER DIVISION, FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard lease amendment due to changes in crop acreage. This ordinance approves Amendment No. 1 to Farm Lease #1055 with Dennis Godar to increase the acreage. The original lease was approved under Ordinance No. 120-04-2020. The tenant desires to lease additional acreage, this results in an increase in acreage & lease payment. The original acreage under Farm Lease #1055 (21.89 acres) shall be increased by 3.6 acres for a total acreage of 25.49 acres. The original lease payment shall be increased by $430.09 for a total lease payment of $4,545.29. This increase will be paid by November 15, 2020, on the second installment. All other terms and conditions under the original Farm Lease Agreement remain in full force and effect.
   255.pdf  

Agenda Number: 2020-256    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH RELIABLE ENVIRONMENTAL SOLUTIONS, INC. FOR ENGINEERING SERVICES TO PERFORM A STUDY IN RELATION TO THE LAKESIDE ASBESTOS REMOVAL PROJECT IN AN AMOUNT NOT TO EXCEED $46,720.00, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance approves and authorizes execution of a Professional Services agreement with Reliable Environmental Solutions, Inc. (“Reliable Environmental”) in an amount not to exceed $46,720.00 for engineering services in relation to the Lakeside Asbestos Removal Project. Before any demolition efforts can begin, all asbestos containing materials (ACM) must be removed from the Lakeside Power Plant. Reliable Environmental shall provide professional services related to the identification and removal of asbestos at Lakeside. This includes auditing and identifying existing asbestos containing materials present in the building and developing Project Documents for soliciting Bids for removing the ACM from the existing structures and equipment. This project with Reliable Environmental is expected to be completed within 8 months. The cost breakdown is as follows: 1) Asbestos Inspection $22,720.00; 2) Asbestos Design $8,280.00; 3) Asbestos Removal Support Services $9,720.00; and 4) Allocated contingency reserve $6,000.00. Reliable Environmental is a local vendor and has done asbestos work with CWLP in the past.
   256.pdf  

Agenda Number: 2020-257    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE AUTHORIZING THE PURCHASE OF RELAYS FOR VARIOUS SUBSTATIONS FROM SCHWEITZER ENGINEERING LABORATORIES, INC. IN AN AMOUNT NOT TO EXCEED $82,001.25, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance approves the purchase of feeder protection relays and bus differential and breaker failure relays for the Culver, Jerome, Old Jacksonville, and Dallman 69 Substations from Schweitzer Engineering Laboratories, Inc. (“SEL”) in an amount not to exceed $82,001.25. The current relays are at the end of life and beginning to fail. These relays provide system protection for power lines throughout the City. Failure of the protection systems can cause more prolonged outages and high costs due to damaged equipment. For five years, the Utility has awarded contracts to SEL (UE14-04-023, UE15-06-030, UE16-03-08, UE17-03-05, and UE18-063-04). Last year, Ordinance No. 210-05-19 authorized the purchase of distribution and bus relays for various substations from SEL, as a sole source vendor, in an amount not to exceed $73,236.25. The Utility has installed these relays at multiple locations and wants to keep the consistency throughout its distribution system. Schweitzer Engineering Laboratories, Inc. is not a local vendor.
   257.pdf  

Agenda Number: 2020-258    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE AUTHORIZING THE PURCHASE OF REPLACEMENT RELAY KITS FOR VARIOUS SUBSTATIONS FROM GE GRID SOLUTIONS, LLC IN AN AMOUNT NOT TO EXCEED $117,253.89, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance approves purchase of replacement relay kits for aging relays at the Eastdale, Grandview, Cornell, Jackson, Reynolds, Madison, Palomino, Amos, Westchester, Dallman 69 and Taintor Substations from GE Grid Solutions, LLC (“GE Grid”) in an amount not to exceed $117,253.89. The current relays are at the end of life and beginning to fail. These relays provide system protection for power lines throughout the City. Failure of the protection systems can cause more prolonged outages and high costs due to damaged equipment. Last year, Ordinance 211-05-19 authorized the purchase of replacement relay kits for Eastdale, Grandview, Cornell, Jackson, Reynolds, Madison, Palomino, Amos, Westchester, Dallman 69 and Taintor Substations from GE Grid in an amount not to exceed $101,344.25. GE Grid Solutions, LLC. is not a local vendor.
   258.pdf  

Agenda Number: 2020-259    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE AUTHORIZING A CONTRACT WITH ENGINEERED PUMP SERVICES, INC. IN AN AMOUNT NOT TO EXCEED $125,950.00 FOR REPAIR OF THE UNIT 4 CIRCULATING PUMP B FOR THE OFFICE OF PUBLIC UTILITIES
This is a new contract for the repair of Unit 4 circulating pump B. This ordinance approves the repair of Unit 4 Circulating Pump B by Engineered Pump Services, Inc. ("Engineered Pump Services") in an amount not to exceed $125,950.00. Due to the extreme cold of the 2019 winter, the pump sustained damage and is now reaching the point of failure. The pump will be sent to Engineered Pump Services for a full rebuild during the Unit 4 outage. Engineered is the only vendor that has previous experience in this repair work, and that has the ability to perform this job. Engineered is not a local vendor.
   259.pdf  

Agenda Number: 2020-260    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH ANDREWS ENGINEERING, INC. IN AN AMOUNT NOT TO EXCEED $358,000.00 FOR CONSULTING SERVICES RELATED TO THE DISPOSAL OF COAL COMBUSTION RESIDUALS (CCR) FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance approves and authorizes execution of a Professional Services agreement with Andrews Engineering, Inc. (“Andrews”) in an amount not to exceed $358,000.00 for consulting services related to the disposal of Coal Combustion Residuals (CCR). Cost proposal for consulting services for related to compliance with 40 CFR Part 257 (Disposal of Coal Combustion Residuals (CCR) from Electric Utilities), proposed Illinois Regulations (35 lAC Part 845 - Standards for the Disposal of CCR in Surface Impoundments), groundwater quality regulations defined pursuant to 35 Illinois Administrative Code (lAC) 620.250 to the power plant ash impoundments, technical services for pending legal efforts concerning the CCR impoundments and CCR items at the permitted on-site landfill. Andrews is a local firm with intimate knowledge of CWLP’s ash impoundments, and are the technical experts needed to assist CWLP Staff in meeting compliance with regulatory requirements. The consulting services are estimated to take two years. Previously, Ordinance 221-06-16 was passed approving a change to City of Springfield’s Code of Ordinances, Chapter 50 Electric Utility, by adding a provision to Ch. 50.19(g) ERlRF which states for any expenses from the ERIRF Fund shall only be used for costs of environmental and regulatory initiatives or for customer rebates, as determined by the Mayor and City Council. Therefore, requiring an ordinance for expenditures from this fund.
   260.pdf  

Agenda Number: 2020-261    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE AUTHORIZING THE CITY OF SPRINGFIELD, SANGAMON COUNTY, ILLINOIS TO BORROW FUNDS FROM THE ILLINOIS ENVIRONMENTAL PROTECTION AGENCY'S PUBLIC WATER SUPPLY LOAN PROGRAM FOR LEAD SERVICE LINE REPLACEMENT PROJECT FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance authorizes the City of Springfield Office of Public Utilities Water Division to borrow funds through the State of Illinois Environmental Protection Agency (IEPA) Public Water Supply Revolving Loan Program for Lead Service Line (LSL) replacement project. The loan, if approved, would be subject to 100% principal forgiveness. The loan will be used for replacing approximately 10,000 LSLs within the water distribution system. The utility hopes to replace all of the LSLa over a 30-year period. Approximately 500-750 LSL will be replaced per year using city/utility funds and the IEPA funds. The utility will hire a contractor(s) to repair streets, sidewalks and customers’ landscaping as well as the customer-owned portion of the service line for low-income property owners. Project expenditures for the no-interest and principal forgiveness loan have been estimated at $4 million from IEPA and an additional $4 million from CWLP budgeted funds. The utility has filed a pre-application for these funds. The Public Water Supply Loan Program application provisions require that the City of Springfield authorize that funds may be borrowed from the IEPA. This loan will be considered a subordinate obligation of the Water Fund Master Bond Ordinance.
   261.pdf  

Agenda Number: 2020-262    
Agenda Type: Agenda Item
Department: CWLP


A RESOLUTION AUTHORIZING THE MAYOR TO SIGN LOAN DOCUMENTS FOR THE ILLINOIS ENVIRONMENTAL PROTECTION AGENCY PUBLIC WATER SUPPLY REVOLVING LOAN PROGRAM FOR THE OFFICE OF PUBLIC UTILITIES
This is a resolution authorizing the Mayor to sign loan documents for the Illinois Environmental Protection Agency Public Water Supply Revolving Loan Program for the Office of Public Utilities. CWLP has plans to start replacing all of the lead service lines within the water system distribution system. The City plans to apply for a loan from the IEPA State Revolving Loan fund. This loan will be for $4,000,000 per year for 4 years and will be 100% loan forgiveness. IEPA loan requirements dictate that a person must be authorized to sign the pre-loan documents and the loan documents.
   262.pdf  

Agenda Number: 2020-263    
Agenda Type: Emergency Item
Department: General City Business


AN ORDINANCE AUTHORIZING PURCHASE OF REAL PROPERTY LOCATED AT HILLTOP ROAD FROM EDWARD J. ECK AND ELOISE J. ECK, AS SETTLORS, FOR AN AMOUNT NOT TO EXCEED $900.00 FOR THE HILLTOP ROAD MULTI-USE TRAIL PROJECTS, FOR EMERGENCY PASSAGE
This ordinance is for the purchase of a parcel located at Hilltop Road. The purchase of said real estate is for public purposes, specifically associated with the Hilltop Road Multi-Use Trail Projects.
   263.pdf  

Agenda Number: 2020-264    
Agenda Type: Emergency Item
Department: General City Business


AN ORDINANCE AUTHORIZING PURCHASE OF REAL PROPERTY LOCATED AT HILLTOP ROAD FROM JEFFREY G. TAPSCOTT FOR AN AMOUNT NOT TO EXCEED $1,800.00 FOR THE HILLTOP ROAD MULTI-USE TRAIL PROJECTS, FOR EMERGENCY PASSAGE
The ordinance is for the purchase of a parcel located at Hilltop Road. The purchase of said real estate is for public purposes, specifically associated with the Hilltop Road Multi-Use Trail Projects.
   264.pdf  

Agenda Number: 2020-265    
Agenda Type: Emergency Item
Department: General City Business


AN ORDINANCE AUTHORIZING PURCHASE OF REAL PROPERTY LOCATED AT HILLTOP ROAD FROM RITA LEONARD FOR AN AMOUNT NOT TO EXCEED $4,000.00 FOR THE HILLTOP ROAD MULTI-USE TRAIL PROJECTS, FOR EMERGENCY PASSAGE
This ordinance is for the purchase of a parcel located at Hilltop Road. The purchase of said real estate is for public purposes, specifically associated with the Hilltop Road Multi-Use Trail Projects.
   265.pdf  

Agenda Number: 2020-266    
Agenda Type: Emergency Item
Department: General City Business


AN ORDINANCE AUTHORIZING PURCHASE OF REAL PROPERTY LOCATED AT HILLTOP ROAD FROM CARROLL E. HEISSINGER, JR. AND JANET M. HEISSINGER FOR AN AMOUNT NOT TO EXCEED $2,000.00 FOR THE HILLTOP ROAD MULTI-USE TRAIL PROJECTS, FOR EMERGENCY PASSAGE
This ordinance is for the purchase of a parcel located at Hilltop Road. The purchase of said real estate is for public purposes, specifically associated with the Hilltop Road Multi-Use Trail Projects.
   266.pdf  

Agenda Number: 2020-267    
Agenda Type: Emergency Item
Department: General City Business


AN ORDINANCE AUTHORIZING PURCHASE OF REAL PROPERTY LOCATED AT HILLTOP ROAD FROM BAILEY R. KRAMP FOR AN AMOUNT NOT TO EXCEED $13,000.00 FOR THE HILLTOP ROAD MULTI-USE TRAIL PROJECTS, FOR EMERGENCY PASSAGE
AN ORDINANCE AUTHORIZING PURCHASE OF REAL PROPERTY LOCATED AT HILLTOP ROAD FROM BAILEY R. KRAMP FOR AN AMOUNT NOT TO EXCEED $13,000.00 FOR THE HILLTOP ROAD MULTI-USE TRAIL PROJECTS, FOR EMERGENCY PASSAGE
   267.pdf  

Agenda Number: 2020-268    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE APPROVING THE FINAL PLAT OF WYATT CITY MINOR SUBDIVISION FOR THE OFFICE OF PUBLIC WORKS
An ordinance approving the final plat of Cooper Ranch Minor Subdivision for the Office of Public Works. The subdivision is located in Rochester Township on the south side of Sage Road, west of Florence Road.
   268.pdf  

Agenda Number: 2020-269    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING A CONTRACT WITH JOHN POWELL AND LINDA POWELL FOR THE PURCHASE OF REAL ESTATE LOCATED AT 1108 N. 10TH STREET IN THE AMOUNT OF $27,800.00 AND CLOSING COSTS IN THE AMOUNT OF $1,500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $29,300.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT
This ordinance is for the purchase of right-of-way located at 1108 No. 10th Street. Closing to be held at Chicago Title. Purchase price of $27,800.00 for the parcel and an estimated closing cost of $1,500.00 with the unused portion of the payment to be refunded by the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6.
   269.pdf  

Agenda Number: 2020-270    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING A CONTRACT WITH SANTOS FALCON FOR THE PURCHASE OF REAL ESTATE LOCATED AT 1110 N. 10th STREET IN THE AMOUNT OF $33,000.00 AND CLOSING COSTS IN THE AMOUNT OF $1,500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $34,500.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the purchase of right-of-way located at 1110 No. 10th Street. Closing to be held at Chicago Title. Purchase price of $33,000.00 for the parcel and an estimated closing cost of $1,500.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6.
   270.pdf  

Agenda Number: 2020-271    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING RELOCATION EXPENSES OF $3,000.00 TO HANSON PROFESSIONAL SERVICES, INC. FOR RELOCATION OF THE PERSONAL PROPERTY LOCATED ON PARCEL SR0069, 1110 N. 10TH STREET, FOR SEGMENT 6 OF THE SPRINGFIELD RAIL IMPROVEMENT PROJECTS
This ordinance is for relocation expenses of personal property located at 1110 N. 10th Street. The relocation of said personal property is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6. The relocation costs are in compliance with the Federal Uniform Relocation Act.
   271.pdf  

Agenda Number: 2020-272    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AMENDING CHAPTER 82, SECTION 82.31, OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, PERTAINING TO PENALTIES AND ENFORCEMENTS
(No description available)

Agenda Number: 2020-273    
Agenda Type: Resolution Item
Department: General City Business


A RESOLUTION OF AFFIRMATION OF SHARED PRINCIPLES BETWEEN ILLINOIS NAACP BRANCHES AND THE CITY OF SPRINGFIELD
(No description available)
   273.pdf  

Agenda Number: 2020-274    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING RELOCATION EXPENSES OF $1,900.00 TO HANSON PROFESSIONAL SERVICES, INC. FOR RELOCATION OF THE PERSONAL PROPERTY LOCATED ON PARCEL SR0070, 1108 N. 10TH STREET FOR SEGMENT 6 OF THE SPRINGFIELD RAIL IMPROVEMENT PROJECTS
This ordinance is for relocation expenses of personal property located at 1108 No. 10th Street The relocation of said personal property is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6. The relocation costs are in compliance with the Federal Uniform Relocation Act.
   274.pdf