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City Clerk
Frank Lesko



Follow along and vote with your Elected Officials

Tell them how you feel about Ordinances and Resolutions

City Clerk
Frank Lesko

Vote on the current City Council Meeting (5/30/2023)

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Presentation Documents


Meeting Documents

   COTW Agenda_5.30.2023  

Agenda Items for this meeting...

Agenda Number: 2023-214    
Agenda Type: Agenda Item
Department: CWLP

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UW24-04-16 – RIPRAP MATERIALS WITH CALLENDER CONSTRUCTION COMPANY, INC. IN AN AMOUNT NOT TO EXCEED $156,960.00 FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard ordinance for purchase of riprap materials. This ordinance accepts Contract UW24-04-16 in an amount not to exceed $156,960.00 with Callender Construction Company, Inc. (“Callender”), for the purchase of riprap materials for the Lake Springfield Shoreline Stabilization Program. Callender will provide 1,000 tons of 2” filter stone, 3,200 tons of 12” stone riprap, and 1,000 tons of 4”-5” gabion stone. The 2” stone is used alone or in conjunction with filter fabric underneath stone riprap as bedding and as a filter medium to stabilize shorelines. The 12” stone is used over a filtering medium to prevent damage to the shoreline from wave action. The gabion stone is also used to prevent damage to the shoreline from wave action at Lake Springfield. There were five (5) bidders on this contract; one (1) local and four (4) non-local. Callender is not a local vendor and even with the 3% preference applied, Callender was still the lowest bid.
   214.pdf  

Agenda Number: 2023-215    
Agenda Type: Agenda Item
Department: CWLP

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE24-03-15 – SUBSTATION EXCAVATOR WITH BOBCAT OF SPRINGFIELD IN AN AMOUNT NOT TO EXCEED $73,175.28, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance accepts Contract UE24-03-15 in an amount not to exceed $73,175.28, with Bobcat of Springfield ("Bobcat"), for the purchase of a substation excavator. This new excavator, Bobcat E35, is a 33 HP R2-Series Compact Bobcat that will be used in the Substation Department for work on, in, and around all of the substations. This contract includes a five (5) year, 2,000-hour full coverage factory warranty and preventative maintenance plan. This maintenance plan shall include changing the fluids, filters, and lubrication as per the manufacturer's recommended intervals and the service to be performed at the dealership. There were four (4) bidders on this contract; all were local vendors. Bobcat was the lowest bid meeting specifications.
   215.pdf  

Agenda Number: 2023-216    
Agenda Type: Agenda Item
Department: CWLP

AN ORDINANCE APPROVES THE PURCHASE OF SOFTWARE FOR SQL/SHAREPOINT UPGRADES AND SQL LICENSING WITH SENTINEL TECHNOLOGIES, INC. IN AN AMOUNT NOT TO EXCEED $54,163.00, FOR THE OFFICE OF PUBLIC UTILITIES
This is a new contract for the purchase of software upgrades and licenses. This ordinance approves the purchase of software for SQL/Sharepoint upgrades and SQL licensing with Sentinel Technologies, Inc. (“Sentinel”). The current SQL database is at the end of its life, and tech support is expiring. This purchase will bring the SQL database from SQL 2008 R2 to the current platform. SQL is a domain-specific language used in programming and designed for managing data held in a relational database management system, or for stream processing in a relational data stream management system. All the T&D systems use SQL for data storage and processing. This project will also bring the SharePoint software from the free 2010 version to the current platform. Microsoft no longer offers the free version. Sentinel performed the original installation of both the hardware and software of the SQL database. They are a trusted vendor who has installed and supported a majority of our systems. These include but are not limited to, VEEAM Backup, VMware, ZOOM Call, CISCO Infrastructure, SCADA, SANS, and Core Router Upgrade. They have also been instrumental in installing numerous upgrades to these systems. Sentinel is a local vendor.
   216.pdf  

Agenda Number: 2023-217    
Agenda Type: Agenda Item
Department: CWLP

AN ORDINANCE AUTHORIZING THE PURCHASE OF A DILO SF6 TEST KIT RECOVERY SYSTEM FROM DILO COMPANY, INC. IN AN AMOUNT NOT TO EXCEED $55,490.95, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance approves the purchase of a DILO B143R11 V3 – Mini Series SF6 Recovery System for Zero Emission gas handling from DILO Company, Inc. (“DILO”) in an amount not to exceed $55,490.95 for the Office of Public Utilities’ Substation Department. The DILO SF6 test kit recovery system is a piece of equipment the Substation department must utilize to perform installation, maintenance, and testing of SF6 (Sulfur Hexafluoride) gas breakers and switches in the various substations and generation areas. The CWLP Substation Department services and maintains over 100 circuit breakers/switchers within 30 transmission substations and 45 distribution switches that use SF6 as a dielectric insulating medium. SF6 gas is a greenhouse gas, so care must be taken during maintenance and recovery operations. SF6 gas is regulated and accurate records must be maintained and reported on an annual basis. This purchase is a sole source item due to the proprietary fittings used on every breaker and switch in our system. If another manufacturer were to be used, every SF6 fitting in the system would have to be replaced. This would be very labor intensive, and risk unnecessary release of SF6 gas. The cost for the unit is $50,579.05, the additional add-ons are $9,575.90, and with a trade-in credit of $4,664.00, the grand total to $55,490.95. The current DILO recovery system is 20 years old and is considered unsupported legacy equipment. DILO is not a local vendor.
   217.pdf  

Agenda Number: 2023-218    
Agenda Type: Agenda Item
Department: CWLP

AN ORDINANCE APPROVING PAYMENT TO ADVANCED UTILITY SYSTEMS CORPORATION, A DIVISION OF N. HARRIS COMPUTER CORPORATION, IN AN AMOUNT NOT TO EXCEED $810,527.48 FOR ANNUAL SOFTWARE SUPPORT AND MAINTENANCE FOR A THREE-YEAR TERM FOR THE INFINITY CUSTOMER INFORMATION SYSTEM (CIS) FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard, recurring ordinance for software support and maintenance fees. This ordinance authorizes payment to Advanced Utility Systems Corporation, a division of N. Harris Computer Corporation (“Advanced Utility”), for annual support and maintenance fees for the Infinity Customer Information System (CIS) for an amount not to exceed $810,527.48. This agreement is for three years, 2023-2026. This support entitles the Utility to future system enhancements as well as future versions of the software. Administrative support also is included via a website provided by the vendor. In addition, this fee covers the cost of repairing programming errors and allows for changes and enhancements within the system. Included in the agreement are daytime support and after-hours contacts for critical issues. Advanced Utility has provided these services since 2001, when the software was purchased. They are not a local vendor.
   218.pdf  

Agenda Number: 2023-219    
Agenda Type: Agenda Item
Department: CWLP

AN ORDINANCE APPROVING A LEASE AGREEMENT WITH ADAM HAMMATT D/B/A SPRINGFIELD KOA KAMPGROUND, FOR SITE NO. 28, LOCATED AT 4320 KOA ROAD, ROCHESTER, ILLINOIS, FOR A FIVE-YEAR TERM FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance authorizes the execution of a property lease agreement for a five-year term for the Office of Public Utilities. The leased property is 4320 KOA Road (Site No. 28), Rochester, Illinois, and comprises the KOA Kampground. Per the agreement, the lease for Site 28 provides that the tenants will pay $4,978.00, payable in two equal payments of $2,489.00 each, to be paid on May 15, 2022, September 15, 2022, increasing by 3% in the year 2023 for the annual rate of $5,127.00, payable in two equal payments of $2,563.50 each, to be paid on May 15, 2023, and September 15, 2023, increasing 3% in the year 2024 for the annual rate of $5,281.00, payable in two equal payments of $2,641.00 each, to be paid on May 15, 2024, and September 15, 2024, increasing 3% in the year 2025 for the annual rate of $5,439.00, payable in two equal payments of $2,720.00 each, to be paid on May 15, 2025, and September 15, 2025, increasing 3% in the year 2026 for the annual rate of $5,602.00, payable in two equal payments of $2,801.00 each, to be paid on May 15, 2026, and September 15, 2026. The real estate property taxes will be paid by KOA Kampground, per their lease. The five-year lease term begins May 1, 2022 and expires April 30, 2027. Beginning April 2024, the Office of Public Utilities has the option to terminate the lease with 6 months’ notice.
   219.pdf  

Agenda Number: 2023-220    
Agenda Type: Agenda Item
Department: CWLP

AN ORDINANCE APPROVING A TELECOMMUNICATIONS FIBER CAPACITY LICENSE AGREEMENT WITH MEMORIAL HEALTH SYSTEM FOR VARIOUS LOCATIONS FOR A THREE-YEAR TIMEFRAME, FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard ordinance to license dark fiber capacity on the City’s fiber optic telecommunications system. This ordinance authorizes the City to license dark fiber capacity to Memorial Health (“Memorial”), for a period of three years. Memorial has two (2) separate dark fiber contracts, Jefferson Street path, and Washington Street path. This agreement is for the Jefferson Street Path. It will replace the former expired agreement authorized by ordinance 186-05-16. The Office of Public Utilities has constructed a fiber optic telecommunications system. The network has the ability to provide WAN (wide area network) services across the system. This allows computers to pass data between remote facilities at speeds that are as fast as computers in the local buildings. This technology allows for the consolidation of computers, servers, and required network equipment, along with enhancing the capabilities of the facilities. Memorial has requested a dark fiber connection for a total of seven (7) strands of Dark Fiber, including two (2) strands connecting their facility at 2401 W. Jefferson to 701 North 1st Street (MHS G3), (1) strand from 2401 W. Jefferson to 747 N. Rutledge Street (MHS Bayless), two (2) strands from 701 North 1st Street (MHS G3) to 1025 S. 6th Street (Springfield Clinic), and two (2) strands from 201 Madison (MHS Backup Data Center) to 400 W. Lawrence (MHS Finance). For this service, Memorial will pay $6,365.00 per month for the three-year contract term. This will be done by utilizing existing fiber and communication infrastructure. Memorial may elect to terminate this agreement at any time without cause, provided that Memorial shall pay the remaining monthly charges for the remainder of the three-year contract term. After the initial period, this agreement will automatically be extended and continued on a monthly basis until terminated by either party in accordance with this agreement. After the initial three-year term, either party may terminate the contract with 30 days’ notice.
   220.pdf  

Agenda Number: 2023-221    
Agenda Type: Agenda Item
Department: Public Works

AN ORDINANCE AUTHORIZING THE PURCHASE OF RIGHT-OF-WAY LOCATED AT 1728 S. 11TH STREET FROM THOMAS LEEPER AND CYNTHIA J. LEEPER IN AN AMOUNT NOT TO EXCEED $1,990.00 INCLUDING CLOSING COSTS
This ordinance is for the purchase of right-of-way located at 1728 S. 11th Street. Closing to be held at Wheatland Title. Purchase price of $300.00 for the parcel and an estimated closing cost of $1,690.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Traffic Signal Improvements on 11th Street at the intersections of Ash and Laurel.
   221.pdf  

Agenda Number: 2023-222    
Agenda Type: Agenda Item
Department: Public Works

AN ORDINANCE AUTHORIZING THE PURCHASE OF RIGHT-OF-WAY LOCATED AT 1731 S. 11TH STREET FROM JAMAL ALKABSA, A/K/A JAMAL ALKABASH, AND YOUSIF ALKABSA A/K/A YOUSEF ALKABSH IN AN AMOUNT NOT TO EXCEED $1,990.00 INCLUDING CLOSING COSTS
This ordinance is for the purchase of right-of-way located at 1731 S. 11th Street. Closing to be held at Wheatland Title. Purchase price of $300.00 for the parcel and an estimated closing cost of $1,690.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Traffic Signal Improvements on 11th Street at the intersections of Ash and Laurel.
   222.pdf  

Agenda Number: 2023-223    
Agenda Type: Agenda Item
Department: Public Works

AN ORDINANCE AUTHORIZING THE PURCHASE OF RIGHT-OF-WAY LOCATED AT 1801 S. 11TH STREET FROM JAMAL ALKABASH, AND YOUSIF ALKABSH A/K/A YOUSEF ALKABSH IN AN AMOUNT NOT TO EXCEED $1,990.00 INCLUDING CLOSING COSTS
This ordinance is for the purchase of right-of-way located at 1801 S. 11th Street. Closing to be held at Wheatland Title. Purchase price of $300.00 for the parcel and an estimated closing cost of $1,690.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Traffic Signal Improvements on 11th Street at the intersections of Ash and Laurel.
   223.pdf  

Agenda Number: 2023-224    
Agenda Type: Agenda Item
Department: General City Business

AN ORDINANCE APPROVING THE APPOINTMENT OF DAVE FUCHS AS DIRECTOR FOR THE CITY OF SPRINGFIELD OFFICE OF PUBLIC WORKS
An ordinance approving the appointment of Dave Fuchs as director for the City of Springfield Office of Public Works.
   224.pdf  

Agenda Number: 2023-225    
Agenda Type: Agenda Item
Department: General City Business

AN ORDINANCE APPROVING THE APPOINTMENT OF EDWARD P. CANNY AS FIRE CHIEF OF THE SPRINGFIELD FIRE DEPARTMENT
Appointment of Edward P. Canny as Fire Chief of the Springfield Fire Department.
   225.pdf  

Agenda Number: 2023-226    
Agenda Type: Agenda Item
Department: General City Business

AN ORDINANCE APPROVING THE APPOINTMENT OF ETHAN POSEY AS THE DIRECTOR OF THE OFFICE OF COMMUNITY RELATIONS
An ordinance approving the appointment of Ethan Posey as the director of the Office of Community Relations.
   226.pdf  

Agenda Number: 2023-227    
Agenda Type: Agenda Item
Department: General City Business

AN ORDINANCE AUTHORIZING A SPONSORSHIP PAYMENT OF $25,000.00 TO JUNETEETH INC. FOR THE 2023 JUNETEETH FREEDOM FEST PURSUANT TO ARTICLE VII, CHAPTER 37, SECTION 37.62 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, FOR THE SPRINGFIELD CONVENTION & VISITORS BUREAU
No description
   227.pdf  

Agenda Number: 2023-228    
Agenda Type: Agenda Item
Department: General City Business

AN ORDINANCE AUTHORIZING A SPONSORSHIP PAYMENT OF $12,000.00 TO MEES PROMOTIONS FOR THE SPRINGFIELD MILE TO BE HELD SEPTEMBER 2-3, 2023, FOR THE SPRINGFIELD CONVENTION & VISITORS BUREAU
No description
   228.pdf  

Agenda Number: 2023-229    
Agenda Type: Agenda Item
Department: General City Business

AN ORDINANCE AUTHORIZING A SPONSORSHIP PAYMENT OF $25,000.00 TO INTERNATIONAL ROUTE 66 MOTHER ROAD FESTIVAL, INC. FOR THE 2023 ROUTE 66 MOTHER ROAD FESTIVAL TO BE HELD SEPTEMBER 22-24, 2023, FOR THE SPRINGFIELD CONVENTION & VISITORS BUREAU
No description
   229.pdf