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Presentation Documents


Meeting Documents

   Committee Agenda (3/26/2019)  

Agenda Items for this meeting...

Agenda Number: 2019-138    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE ACCEPTING THE BID AND AUTHORIZING THE EXECUTION OF CONTRACT UW19-01-80- DUCTILE IRON PIPE WITH ILLINOIS METER, INC. IN AN AMOUNT NOT TO EXCEED $838,786.04 FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard, recurring ordinance for the purchase of ductile iron pipe for the Water Department. This ordinance accepts the low bid for Contract UW19-01-80 with Illinois Meter, Inc. ("Illinois Meter") in an amount not to exceed $838, 786.04, for the purchase of ductile iron pipe. These materials are required for water distribution system water main additions and repairs. The contract provides for the purchase of pipe ranging from 6 to 12-inches in diameter. This ordinance covers anticipated annual needs for Fiscal Year 2020. The ordinance total represents estimated quantities; the vendor is not guaranteed a minimum order. Only the materials needed will be ordered under this unit price contract. This one-year contract with Illinois Meter will become effective upon date of award and may be extended on an annual basis with City Council approval. There were 4 bidders on this contract. Illinois Meter is a local vendor. With the 5% local vendor preference applied, Illinois Meter was the lowest bidder. The previous ductile iron pipe contract, UW16-01-71, was awarded to Illinois Meter, Inc., in the amount of $814,234.12 by Ordinance No. 123-04-16. Ordinance No. 086-02-17 extended the contract for an additional $200,000.00 and Ordinance 040-02-18 extended the contract to April 1, 2019 without requiring additional funding. The unit price per foot of pipe is about 3% more than last year's contract
   2019-138.pdf  

Agenda Number: 2019-139    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UW19-01-81 -WATER MAIN GATE AND TAPPING VALVES WITH CORE & MAIN LP AND ILLINOIS METER, INC. FOR A ONE-YEAR TERM IN AN AMOUNT NOT TO EXCEED $383,730.75 FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard, recurring ordinance for the purchase of water main gate valves and tapping valves. This ordinance accepts Contract UW19-01-81 in an amount not to exceed $383,730.75, with Core & Main LP and Illinois Meter, Inc., to purchase water valves for use by the Office of Public Utilities Water Division. This ordinance covers anticipated annual needs through Fiscal Year 2020. The ordinance total represents estimated quantities. The vendor is not guaranteed a minimum amount. Only materials needed during the contract period will be ordered. Core & Main LP submitted the low bid for Section B - Tapping Valves for a total of $93,848.00. Illinois Meter, Inc. submitted the low bid for Section A- Resilient Seated Gate Valves for a total of $289,882.75. There were three bidders on this contract. Illinois Meter, Inc. is the only local vendor. Last year, this contract was awarded to Core & Main LP and Illinois Meter, Inc. under Contract UW18-01-81 in the amount of $364,320.00 (Ordinance 129-04-18).
   2019-139.pdf  

Agenda Number: 2019-140    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UW19-01-84 - IRON FITTINGS WITH SCHULTE SUPPLY INC. AND ILLINOIS METER, INC., IN A TOTAL AMOUNT NOT TO EXCEED $270,523.50 FOR THE OFFICE OF PUBLIC UTILITIES
This is an annual, recurring contract for the purchase of iron water main fitting materials. This ordinance accepts Contract UW19-01-84 for the purchase of water main iron fittings with Schulte Supply Inc. and Illinois Meter, Inc. in a total amount not to exceed $270,523.50. These materials are required for expansion, repair or replacement of sections of the water distribution system. Schulte Supply Inc. submitted the low bid for Sections B, C, D, E, and G. Illinois Meter, Inc. submitted the low bid for Sections A and F when the local 5% perforce was applied. This ordinance covers anticipated annual needs for Fiscal Year 2020. The ordinance total represents estimated quantities; the vendor is not guaranteed a minimum order. Materials will be ordered on an as needed basis. There were three bidders on this contract. Illinois Meter, Inc. is the only local vendor. Schulte Supply Inc. contract amount totals $184, 166.00 and Illinois Meters, Inc. contract totals $86,357.50. Last year, this contract was awarded to Core & Main LP and Illinois Meter, Inc., for a total amount of $263,598.25
   2019-140.pdf  

Agenda Number: 2019-141    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UW19-01-85- RESIDENTIAL WATER SERVICE MATERIALS WITH CORE & MAIN LP, ILLINOIS METER, INC., AND MIDWEST METER, INC., IN THE TOTAL AMOUNT NOT TO EXCEED $430,664.00 FOR THE WATER DIVISION FOR THE OFFICE OF PUBLIC UTILITIES
This is an annual contract for the purchase of residential water service materials. This Ordinance accepts Contract No. UW19-01-85 with Core & Main LP, Illinois Meter, Inc. and Midwest Meter, Inc. for the purchase of Residential Water Service materials for a one-year term in a total amount not to exceed $430,664.00. These materials are required for maintenance and installation of new residential water services. The Ordinance total reflects estimated quantities. Vendors are not guaranteed a minimum amount; items will be ordered on an as needed basis. Core & Main LP was the low bidder on Section 5 in a total amount not to exceed $46,351.00. Illinois Meter, Inc. was the low bidder on Sections 1, 3, 4, and 8 in a total amount not to exceed $190,596.00. Midwest Meter, Inc. was the low bidder on Sections 2, 6, 7, and 9 in a total amount not to exceed $193,717.00. There were four bidders on the contract, and Illinois Meter, Inc. is the only local vendor. Last year, this contract was awarded to the three vendors (Core & Main LP, Illinois Meter, Inc. and Midwest Meter, Inc.) for $416,413.60. (Ordinance 137-04-18)
   2019-141.pdf  

Agenda Number: 2019-142    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTIONOF CONTRACT UW19-01-86-WATER MAIN INSTALLATION WITH PETERSBURG PLUMBING AND EXCAVATING, LLC, AND J.K. SNYDER CO., INC. FOR A ONE-YEAR TERM IN AN AMOUNT NOT TO EXCEED $632, 190.00 FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard, recurring ordinance for installation of water main and related fittings. This ordinance accepts Contract UW19-01-86 - Water Main Installation in an amount not to exceed $632, 190.00, with Petersburg Plumbing and Excavating, LLC ("Petersburg") and J.K. Snyder Co., Inc. ("J.K."). The work is necessitated by heavy workloads, emergencies and circumstances that require specialized equipment, such as boring. This annual contract establishes multiple contractors to ensure prompt response. This ordinance covers anticipated annual needs. The ordinance total represents estimated quantities. The vendors are not guaranteed a minimum amount. There were 2 bidders on this contract. Both Petersburg and J.K. are local City vendors. Petersburg is the only bidder on Section A, Auger Boring & Jacking. J.K is the low bidder on Section B, Horizontal Directional Drilling. Therefore, J.K. will be the primary contractor on that section. Petersburg is the second low bidder on Section B and will be the secondary contractor on that section. Petersburg is the only bidder on Section C, Main Installation. This contract was last bid in 2016, and was awarded to the Petersburg and Jay Shirley, Inc. for $489,249.00 under Contract UW16-02-74 (Ordinance 171-04-16, as Amended
   2019-142.pdf  

Agenda Number: 2019-143    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE ACCEPTING THE BID AND AUTHORIZING THE EXECUTION OF CONTRACT UE19-01-82- UNIT 33 SCR CATALYST REPLACEMENT WITH HAYES MECHANICAL LLC IN AN AMOUNT NOT TO EXCEED $145,529.00, FOR THE ELECTRIC DIVISION FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard contract for change out of the SCR Catalyst in Unit 33. This ordinance accepts the low bid meeting specifications for Contract UE19-01-82 from Hayes Mechanical LLC ("Hayes") for Unit 33 SCR Catalyst Replacement Hayes will provide the labor and equipment to replace the top layer of catalyst in Unit 33 that have become plugged and exhausted. This is normal maintenance event that occurs periodically throughout the service life of the unit New catalysts are needed to maintain proper operation for NOx removal and continued operation of the unit There were 2 vendors bid on the contract, one local and one non-local, Hayes. With the 5% local discount was applied, Hayes' bid was still the lowest for said change out services.
   2019-143.pdf  

Agenda Number: 2019-144    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE DECLARING 600 FEET OF INSTALLED UNDERGROUND FIBER AS SURPLUS PROPERTY, AND AUTHORIZING THE SALE OF SAID FIBER TO BALL-CHATHAM SCHOOL DISTRICT IN THE AMOUNT OF $6,730.00 FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance is for the approval of selling 600 feet of underground fiber cable to the Ball-Chatham School District. The fiber is located between the WSEC public television building and Chatham High School. The cable was laid in 2002 when Chatham was a customer and requested a link between themselves and WSEC. The cable is no longer used by the Utility because Chatham went to a new provider. It would be in the best interest of both parties to sell the cable to recoup some of the cost the Utility incurred for the fiber cable installation
   2019-144.pdf  

Agenda Number: 2019-145    
Agenda Type: Agenda Item
Department: Public Safety


AN ORDINANCE AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE STATE OF ILLINOIS DEPARTMENT OF AGRICULTURE FOR USE OF THE ILLINOIS STATE FAIRGROUNDS FOR TRAINING PURPOSES AND OTHER ACTIVITIES
The Springfield Police Department utilizes the II State Fair Grounds as a training venue for a variety of needs (K9, ERT, HNT, MFF, ILEAS, lnservice). The II Department of Agriculture has the authority over the property 66and allows the Springfield Police Department to access and utilize with the intergovernmental agreement
   2019-145.pdf  

Agenda Number: 2019-146    
Agenda Type: Agenda Item
Department: Public Safety


AN ORDINANCE AUTHORIZING EXECUTION OF A CONTRACT WITH THE BOARD OF TRUSTEES OF THE UNIVERSITY OF ILLINOIS FOR FIRE PROTECTION SERVICES FROM JULY 1, 2019, THROUGH JUNE 30, 2020
The contract amount represents a three percent (3.0%) increase over the amount of the previous contract approved by Ordinance No. 118-04-18 and covers the time period of July 1, 2019 through June 30, 2020
   2019-146.pdf  

Agenda Number: 2019-147    
Agenda Type: Agenda Item
Department: Public Safety


AN ORDINANCE AUTHORIZING A PAYMENT TO VERIZON WIRELESS FOR MONTHLY DATA SERVICES FOR MDC AND VIDEO UNITS IN AN AMOUNT NOT TO EXCEED $144,612.00 UNDER STATE MASTER CONTRACT CMS#793372P, FOR THE OFFICE OF HOMELAND SECURITY BUREAU OF EMERGENCY COMMUNICATIONS
This ordinance would allow the payment of the monthly Data Service to Verizon Wireless for Mobile Data Computers, Skywatches, CWLP and Public Works tablets
   2019-147.pdf  

Agenda Number: 2019-148    
Agenda Type: Agenda Item
Department: Public Safety


AN ORDINANCE AUTHORIZING A PAYMENT TO MOTOROLA SOLUTIONS INC. FOR MONTHLY STARCOM RADIO SERVICES USED BY THESPRINGFIELD POLICE DEPARTMENT AND HOMELAND SECURITY IN AN AMOUNT NOT TO EXCEED $112,800.00 UNDER ST ATE MASTER CONTRACT CMS#3618850, FOR THE OFFICE OF HOMELAND SECURITY BUREAU OF EMERGENCY COMMUNICATIONS
This Ordinance would allow the payment of the Monthly StarCom radio service used by Police and Emergency Communications Departments with Motorola Solutions for FY20.
   2019-148.pdf  

Agenda Number: 2019-149    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE ACCEPTING THE LOW BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW 19-02-87 WITH KINNEY CONTRACTORS, INC. FOR THE 2020 SIDEWALK PROGRAM FOR AN AMOUNT NOT TO EXCEED $1,122,940.00 FOR THE OFFICE OF PUBLIC WORKS
This is ordinance is for the annual sidewalk program. Various sidewalk and curb ramps throughout the City will be removed replaced and installed.
   2019-149..pdf  

Agenda Number: 2019-150    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE ACCEPTING THE LOW BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW 19-02-91 WITH LINCOLNLAND CONCRETE, INC., AND CAPITOL READY MIX, INC. TO PURCHASE READY MIX CONCRETE AND RELATED MATERIAL FOR AN AMOUNT NOT TO EXCEED $400,000.00 FOR THE OFFICE OF PUBLIC WORKS AND THE OFFICE OF PUBLIC UTILITIES
This ordinance is for Ready Mix Concrete and other related materials to be supplied for the Office of Public Works and CWLP maintenance projects
   2019-150.pdf  

Agenda Number: 2019-151    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE APPROVING/DENYING THE REVISED PRELIMINARY PLAN OF COBBLESTONE ESTATES FOR THE OFFICE OF PUBLIC WORKS
An ordinance approving/denying the preliminary plan of Cobblestone Estates for the Office of Public Works. The Land Subdivision Committee recommended denial of the revised preliminary plan and associated variances, whereas the Regional Planning Commission recommended approval of the preliminary plan. The subdivision is located between Wabash Avenue and lies Avenue and is bisected by S. Meadowbrook Road. The location of the proposed revision to the Preliminary Plan is between Meadowbrook Road and Mercantile Drive, north of Yucan Drive
   2019-151.pdf  

Agenda Number: 2019-152    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE REGARDING THE VARIANCE REQUEST OF SECTION 153.158(c) PERTAINING SIZE OF BLOCKS ATCOBBLESTONE ESTATES FOR THE OFFICE OF PUBLIC WORKS
An ordinance approving/denying the variance request for Section 153.158(c) for Block Length, to allow the greatest dimension of the enclosed block to be greater than 1,200 feet (approximately 3, 100 feet is the requested length). The subdivision is located between Wabash Avenue and lies Avenue and is bisected by S. Meadowbrook Road. The location of the proposed revision to the Preliminary Plan is between Meadowbrook Road and Mercantile Drive, north of Yucan Drive.
   2019-152.pdf  

Agenda Number: 2019-153    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE REGARDING THE VARIAN CE REQUEST OF SECTION 153.158(b)(2) PERTAINING LOT ARRANGEMENT AT COBBLESTONE ESTATES FOR THE OFFICE OF PUBLIC WORKS
An ordinance approving/denying the variance request for Section 153.158(b)(2) for Lot Arrangement, to allow a shared access easement between three lots (lots 13, 14, and 15) along Meadowbrook Road. The subdivision is located between Wabash Avenue and lies Avenue and is bisected by S. Meadowbrook Road. The location of the proposed revision to the Preliminary Plan is between Meadowbrook Road and Mercantile Drive, north of Yucan Drive
   2019-153.pdf  

Agenda Number: 2019-154    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE REGARDING THE VARIANCE REQUEST OF SECTION 153.157(1) PERTAINING RESTRICTION OF ACCESS AT COBBLESTONE ESTATES FOR THE OFFICE OF PUBLIC WORKS
An ordinance approving/denying the variance request for Section 153.157(1)) - Restriction of Access, to allow one shared access point to Meadowbrook Road for lots 13, 14, and 15 as shown on the proposed revised Preliminary Plan. The subdivision is located on the west side of MacArthur Boulevard just south of Centre St. The subdivision is located between Wabash Avenue and lies Avenue and is bisected by S. Meadowbrook Road. The location of the proposed revision to the Preliminary Plan is between Meadowbrook Road and Mercantile Drive, north of Yucan Drive
   2019-154.pdf  

Agenda Number: 2019-155    
Agenda Type: Agenda Item
Department: Finance


AN ORDINANCE APPROVING ADDENDUM 1 TO THE AGREEMENT WITH LAND OF LINCOLN ECONOMIC DEVELOPMENT CORPORATION, PREVIOUSLY AUTHORIZED BY ORDINANCE 237-06-18, TO PROVIDE AN ADDITIONAL $250,000.00 FOR A TOTAL NOT TO EXCEED $500,000.00 AND EXTENDING THE DATE OF COMPLETION OF THE PROJECT UNTIL FEBRUARY 29, 2020, FOR TECHNICAL AND PROFESSIONAL SERVICES FOR ECONOMIC GROWTH WITHIN THE CITY
An Ordinance Authorizing an Amendment to Ordinance No. 237-06-18 (An Ordinance Authorizing the Execution of an Agreement with Land of Lincoln Economic Development Cor1:1oration to provide economic development from May 1, 2018 thought February 28, 2019, for an amount not to exceed ~250,000.00 by auttiorizi11g an additional 250,000.00, for the time period March 1, 2019 through February 29 2020 tor ~-total amount not to exceed $5001000.00, for the Office of Planning & Economic Development.
   2019-155.pdf  

Agenda Number: 2019-156    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "D" LIQUOR LICENSES BY ONE FOR CURATE SPRINGFIELD, INC. D/B/A CURA TE LOCATED AT 2930 PLAZA DRIVE
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification
   2019-156.pdf  

Agenda Number: 2019-157    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING THE APPOINTMENT OF PILAR MAYORGA TO THE COMMISSION ON INTERNATIONAL VISITORS
Pursuant to Section 33.180(b)(c) of the 1988 City of Springfield Code of Ordinances, as amended, the Mayor, with the advice and consent of the City Council, shall appoint members to the Commission on International Visitors for three year terms. This ordinance will approve the appointment of Pilar Mayorga, who resides on White Marsh Ct, to the Commission for a three year term
   2019-157.pdf  

Agenda Number: 2019-158    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING A FOUR-WAY STOP INTERSECTION AT 6th AND ENTERPRISE STREETS
Residents in the area of 6th and Enterprise Streets have expressed concern about the speed of traffic at the intersection and desire to have additional stop signs placed on 6th Street to create a four-way stop intersection.
     

   2019-158.pdf  

Agenda Number: 2019-159    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING CONTRACT NUMBER PW 19-34 WITH T.R.B. INC. AND KEPPLER ENVIRONMENTAL MANAGEMENT, INC. FOR 2019 SPRING AND FALL BRANCH COLLECTION AND DISPOSAL SERVICES FOR AN AMOUNT NOT TO EXCEED $247,480.00 FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize the execution of contract PW19-34 for a 2019 spring and fall branch pick up and disposal service.
   2019-159.pdf  

Agenda Number: 2019-160    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING AN AMENDMENT TO THE RULES OF PROCEDURE FOR THE CITY COUNCIL

   2019-160.pdf