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Presentation Documents


Meeting Documents

   10.27.2020 COTW Agenda  

Agenda Items for this meeting...

Agenda Number: 2020-425    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UW21-08-33 – APPLIED CHANNEL REPAIR WITH PLOCHER CONSTRUCTION COMPANY, INC. IN AN AMOUNT NOT TO EXCEED $159,941.00, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance accepts Contract UW21-08-33 in an amount not to exceed $159,941.00, with Plocher Construction Company, Inc. (“Plocher”), for the repair of the Applied Channel and Applied Channel Junction Structure for the Water Plant. The Applied Channel was installed in 1934 with the construction of the Filter Plant and is used to move the water from the clarification process to the filtration process. The Applied Channel is a critical asset in the water treatment process. Over the years, settlement and subbase washout has led to joint separation and created a leak at the Applied Box structure. This leak was temporarily repaired in the spring of 2020, but it requires a permanent restoration. The Applied Channel will need to have its subgrade reestablished through pressure grouting, and the connection to the Applied Box structure will need to be fortified. An interior lining of the Applied Channel will need to be applied to help reduce the chances of future leaks. Plocher was the only bidder on this contract. They are not a local vendor.
   425.pdf  

Agenda Number: 2020-426    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE APPROVING A TELECOMMUNICATIONS CONTRACT SERVICE AGREEMENT WITH THE UNIVERSITY OF ILLINOIS BOARD OF TRUSTEES ON BEHALF OF THE UNIVERSITY OF ILLINOIS, SPRINGFIELD BANK FOR 15 SOUTH OLD STATE CAPITOL PLAZA, FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard ordinance for ethernet service from the City’s fiber optic telecommunications system. This ordinance authorizes the City to provide telecommunications service to the University of Illinois Board of Trustees on behalf of the University of Illinois, Springfield (“UIS”), in exchange for payment by UIS to the City in an estimated amount of $25,200.00 over three years. The Office of Public Utilities has a fiber optic telecommunications system. It has been granted certificates of service authority with the Illinois Commerce Commission to provide facilities-based exchange telecommunications services in Sangamon County and interexchange telecommunications services within Illinois. The City’s network can provide WAN (wide area network) services across the system. This allows computers to pass data between remote facilities at speeds as fast as in the local buildings. This technology allows for the consolidation of computers, servers, and the required network equipment and enhances the capabilities of the facilities. UIS has requested a 100 Mbps connection from their Health & Science Building located at the UIS Main Campus (2295 William Maxwell Lane) to their Innovate Springfield facility at 15 South Old State Capitol Plaza. UIS will pay $700 per month for the three-year term of the contract for this service. The connection will be done by utilizing existing fiber and communication infrastructure at the two facilities. UIS may elect to terminate this agreement at any time without cause, provided that UIS shall thereupon pay the remaining monthly charges for the remainder of the 3-year contract.
   426.pdf  

Agenda Number: 2020-427    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING THE PURCHASE OF ROCK SALT FROM CARGILL, INCORPORATED, SALT DIVISION, UNDER STATE CONTRACT 21-416CMS-BOSS4-B-16193 IN AN AMOUNT NOT TO EXCEED $314,568.00 FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize the purchase of up to 7200 tons of rock salt at $43.69 per ton. Which represents the lowest price for rock salt since 2007 when it was $42.55 a ton. Last year 2019 rock salt was $98.54 a ton.
   427.pdf  

Agenda Number: 2020-428    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION FOR RECONSTRUCTION AND CONSTRUCTION OF THE DRAWBRIDGE ROAD BRIDGE BETWEEN WABASH AVENUE AND NOTTINGHAM ROAD (MFT SECTION 19-00485-00-BR) FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the reconstruction engineering for Drawbridge Road Bridge between Wabash Avenue and Nottingham Road. The project is scheduled to be bid through IDOT in November, 2020. IDOT will bill the City periodically throughout the project for our 20% share.
   428.pdf  

Agenda Number: 2020-429    
Agenda Type: Resolution Item
Department: Public Works


A RESOLUTION NOTIFYING THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION THAT MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $170,000.00 MAY BE USED FOR THE DRAWBRIDGE ROAD BRIDGE RECONSTRUCTION PROJECT, MFT SECTION NO. 19-00485-00-BR, FOR THE OFFICE OF PUBLIC WORKS
This resolution informs IDOT that the City is using MFT funds (up to $170,000.00) for cost sharing responsibilities for reconstruction of the bridge.
   429.pdf  

Agenda Number: 2020-430    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING A CONTRACT WITH MATTHEW SEAN LIPSKY FOR THE PURCHASE OF REAL ESTATE LOCATED AT 1130 N. 10TH STREET, IN THE AMOUNT OF $41,700.00 AND CLOSING COSTS IN THE AMOUNT OF $2,500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $44,200.00, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the purchase of right-of-way located at 1130 N. 10th Street. Closing to be held at Chicago Title. Purchase price of $41 ,700.00 for the parcel and an estimated closing cost of $2,500.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6.
   430.pdf  

Agenda Number: 2020-431    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING RELOCATION EXPENSES IN THE AMOUNT OF $42,550.00 FOR THE RELOCATION OF THE PERSONAL PROPERTY LOCATED ON PARCEL SR0064, LOCATED AT 1130 NORTH 10TH STREET, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for relocation expenses for the acquisition of property located at 1130 N. 1Oth Street. The relocation of said personal property is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6. The relocation costs are in compliance with the Federal Uniform Relocation Act.
   431.pdf  

Agenda Number: 2020-432    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING THE PURCHASE OF REAL ESTATE, IN THE AMOUNT OF $101,000.00 FOR FEE SIMPLE TITLE TO REAL PROPERTY LOCATED ON 800 S. 9TH STREET (PARCEL NO. SR0304), PURSUANT TO A COURT ORDER FOR A CONDEMNATION CASE ENTITLED THE CITY OF SPRINGFIELD V. HENRY NELCH & SON CO., ET AL, CASE NUMBER 2020-ED-000005, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the purchase of right-of-way, permanent easement and temporary construction easement located at 800 S. 9th Street. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects.
   432.pdf  

Agenda Number: 2020-433    
Agenda Type: Agenda Item
Department: Public Safety


AN ORDINANCE ACCEPTING RFP #FD21-14 WITH EVANS CONSTRUCTION FOR FIRE STATION #2 ROOF REPLACEMENT AND EXTERIOR IMPROVEMENTS IN AN AMOUNT NOT TO EXCEED $108,500.00, FOR THE SPRINGFIELD FIRE DEPARTMENT
Base bid of $88,500.00 plus alternate #2 of $20,000.00 for a total due to Evans Construction $108,500.00. Ferry and Associates Architects fee total for this project is $10,400.00. The total cost for the renovation of Fire Station 2 is $118,900.00.
   433.pdf  

Agenda Number: 2020-434    
Agenda Type: Agenda Item
Department: Finance


AN ORDINANCE AUTHORIZING ACCEPTANCE AND EXECUTION OF THE 2020 BYRNE JUSTICE ASSISTANCE GRANT (#2020-DJ-BX-0100) FROM THE U.S. DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE ASSISTANCE, IN THE AMOUNT OF $89,102.00 AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION OF THE GRANT FUNDS FOR THE SPRINGFIELD POLICE DEPARTMENT
This ordinance will authorize acceptance and supplemental appropriation to the City of Springfield for the FY 20 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation in the amount of $89,102.00 from the U.S. Department of Justice, Office of Justice Programs, grant # 2020-DJ-BX-0100. The Springfield Police Department will administer the award. Springfield Police Department's share is $57,916 and Sangamon County's share is $31,186. The grant expenditure period is from 10/01/2019 through 9/30/2023. Reporting Category code is "JA21" . All grant funds will be on a draw down basis as expenditures occur.
   434.pdf  

Agenda Number: 2020-435    
Agenda Type: Agenda Item
Department: Finance


AN ORDINANCE AUTHORIZING EXECUTION OF A REDEVELOPMENT AGREEMENT WITH ADAMS FOURTH HOLDINGS, LLC FOR FINANCIAL ASSISTANCE FOR THE PROPERTY LOCATED AT 322 E. ADAMS STREET UTILIZING CENTRAL AREA TAX INCREMENT FINANCE FUNDS THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT FOR AN AMOUNT NOT TO EXCEED THE LOWER OF 30% OF THE TOTAL PROJECT COST OR $1,000,000.00
Requesting the use of CATIF funds not to exceed $1,000,000 in rebated future increment for TIF eligible costs associated with acquisition, demolition, rehabilitation costs, and professional fees including legal, architectural, and engineering for a multi-use project which will include a food hall with available space for multiple food and beverage vendors, outdoor dining space, retail, and event space. Total project cost is estimated at $4,008,000
   435.pdf  

Agenda Number: 2020-436    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT NO. 18-SR-0003 WITH, AND AUTHORIZING PAYMENT TO, CENTRAL ILLINOIS FOODBANK, INC., FOR FOOD PANTRY ASSISTANCE DUE TO COVID-19 FROM OCTOBER 1, 2020 THROUGH APRIL 1, 2021, UTILIZING COMMUNITY DEVELOPMENT BLOCK GRANT CARES ACT FUNDS IN AN AMOUNT NOT TO EXCEED $100,000.00 THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
The Central Illinois Foodbank, Inc. has a framework in place for providing area residents with Food Pantry Assistance. Approximately 1,000 individuals who have been affected by COVID-19 will be helped through this agreement
   436.pdf  

Agenda Number: 2020-437    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING THE EXECUTION OF A CONTRACT WITH GOVERNMENT FINANCE OFFICERS ASSOCIATION (GFOA) FOR CONSULTATION ON THE PROCUREMENT OF A NEW INTEGRATED ENTERPRISE RESOURCE PLANNING SYSTEM FOR THE CITY OF SPRINGFIELD IN AN AMOUNT NOT TO EXCEED $184,000.00
(No description available)
   437.pdf  

Agenda Number: 2020-438    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING EXECUTION OF SUB-RECIPIENT AGREEMENT NO. 18-SR-0010 WITH, AND AUTHORIZING PAYMENT TO, VISIONS 1908, INC., FOR PROPERTY LOCATED AT 801 S. 11TH STREET, UTILIZING COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN AN AMOUNT NOT TO EXCEED $150,000.00 THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR THE REHABILITATION OF THE BUILDING LOCATED AT 801 S. 11TH STREET OWNED BY VISIONS 1908 WITH THE USE OF CDBG FUNDS IN AN AMOUNT NOT TO EXCEED $150,000 FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT.
   438.pdf  

Agenda Number: 2020-439    
Agenda Type: Resolution Item
Department: General City Business


A RESOLUTION REFERRING A PETITION TO THE SPRINGFIELD PLANNING AND ZONING COMMISSION FOR PUBLIC HEARING AND CONSIDERATION PROPOSING AN AMENDMENT TO CHAPTER 155, SECTION 155.496 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, PERTAINING TO ADULT-USE CANNABIS TRANSPORTING ORGANIZATIONS MODIFYING SEPARATION PROVISIONS
ADULT-USE CANNABIS TRANSPORTING ORGANIZATIONS MODIFYING SEPARATION PROVISIONS from 2,500 feet to 1,500 and allows an Adult-Use Cannabis Transporting Organizations to be located within 1,500 feet of another cultivation center, dispensary, or Adult-Use Cannabis Business Establishments absent demonstration of a variance provided by the Illinois Department of Agriculture or the Illinois Department of Financial and Professional Regulation.
   439.pdf  

Agenda Number: 2020-440    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING EXECUTION OF A TENTATIVE COLLECTIVE BARGAINING AGREEMENT EXTENSION WITH THE INTERNATIONAL BROTHERHOOD OF TEAMSTERS, CHAUFFEURS, WAREHOUSEMEN AND HELPERS OF AMERICA, LOCAL 916
(No description available)
   440.pdf  

Agenda Number: 2020-441    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE FOR NIEMANN FOODS, INC. D/B/A HARVEST MARKET #581 LOCATED AT 3001 WABASH AVENUE
(No description available)
   441.pdf  

Agenda Number: 2020-442    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING A RENEWAL CABLE TELEVISION FRANCHISE AGREEMENT WITH COMCAST OF ILLINOIS/INDIANA/OHIO LLC FOR A PERIOD OF TEN YEARS
Authorizing a renewal franchise agreement for cable television with Comcast for a period of ten years.
   442.pdf  

Agenda Number: 2020-443    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING SETTLEMENT OF WORKERS' COMPENSATION CLAIMS FOR GREGORY BOYLE, AN OFFICE OF PUBLIC WORKS EMPLOYEE, FOR CASE NUMBERS 20-WC-16932 AND 20-WC-16937
Gregory Boyle was employed as a Senior Truck Driver with the City of Springfield Department of Public Works on February 11, 2019, and reported an injury to his low back after pushing a road saw through ice. Mr. Boyle received conservative care and due to continued pain complaints was sent for an MRI which revealed a moderate disc protrusion with recess stenosis at L4-5. His treatment consisted of injections and therapy; he was able to return to work full duty in April of 2019. On January 28, 2020 he reported pain in his lower back after bending to spread asphalt. He began a course of conservative treatment along with an order for an MRI which revealed a central disc protrusion at L4-5,-similar to report of 2019. He was given a surgical recommendation and underwent a surgical repair in May of 2020. He returned to work full duty in July of 2020. Mr. Boyle filed suit with the Commission and is willing to settle both of his claims in the amount of $53,754.00 representing a permanent partial disability equivalent to 15% loss of use of a man as a whole. Livingstone, Mueller, Bima and Davlin, P.C. the city's legal advisors, recommend payment in the amount of $53.754.00 to Gregory Boyle to settle his workers compensation claims for case numbers 20-WC-16932 and 20-WC-16937.
   443.pdf  

Agenda Number: 2020-445    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING THE APPOINTMENT OF ROBERT C. IMMEL TO THE SPRINGFIELD HISTORIC SITES COMMISSION
(No description available)
   445.pdf  

Agenda Number: 2020-446    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING THE APPOINTMENT OF ADRIENNE HOOD TO THE SPRINGFIELD CONVENTION AND VISITORS ADVISORY BOARD
(No description available)
   446.pdf  

Agenda Number: 2020-447    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT NO. 18-SR-0011 WITH, AND AUTHORIZING PAYMENT TO THE SALVATION ARMY, FOR OPERATING AN EMERGENCY SHELTER, DAY CENTER, AND COORDINATED SERVICES FOR UNSHELTERED HOMELESS FROM NOVEMBER 1, 2020 THROUGH MARCH 31, 2021, UTILIZING COMMUNITY DEVELOPMENT BLOCK GRANT CARES ACT FUNDS IN AN AMOUNT NOT TO EXCEED $275,000.00 THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
SUBRECIPIENT AGREEMENT NO. 18-SR-0011 WITH, AND AUTHORIZING PAYMENT TO THE SALVATION ARMY, FOR OPERATING AN EMERGENCY SHELTER, DAY CENTER, AND COORDINATED SERVICES FOR UNSHELTERED HOMELESS FROM NOVEMBER 1, 2020 THROUGH MARCH 31, 2021, UTILIZING COMMUNITY DEVELOPMENT BLOCK GRANT CARES ACT FUNDS IN AN AMOUNT NOT TO EXCEED $275,000.00 THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
   447.pdf