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Presentation Documents


Meeting Documents

   COTW Agenda_6.15.21  

Agenda Items for this meeting...

Agenda Number: 2021-244    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UE21-02-70 – DISTRIBUTION TRANSFORMER ALLIANCE WITH GRAYBAR ELECTRIC, INC., FLETCHER-REINHARDT COMPANY, AND ANIXTER POWER SOLUTIONS, LLC IN AN AMOUNT NOT TO EXCEED $14,097,854.20 FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard, recurring ordinance for the purchase of transformers. This Ordinance accepts Contract UE21-02-70 in an amount not to exceed $14,097,854.20, with Graybar Electric, Inc. (“Graybar”), Fletcher-Reinhardt Company (“Fletcher-Reinhardt”), and Anixter Power Solutions, LLC (“Anixter Power”) to purchase 1-Phase and 3-Phase transformers. The transformers will be used for commercial and residential developments throughout the City. This Ordinance covers anticipated purchasing and inventory needs for these transformers for a five-year timeframe; the totals represent estimated quantities; only materials needed during the contract period will be ordered. The vendors are not guaranteed a minimum amount. Due to rising costs and extended lead times, it is necessary to have a contract in place that allows the Utility to purchase transformers when needed and without delay. Graybar was the low bid on Group #1: 1-Phase Pad-Mounted Transformers; Fletcher-Reinhardt was the low bid on Group #2: 3-Phase Pad-Mounted Transformers, and Anixter Power was the low bid on Group #3: 1-Phase Pole Mounted Transformers, using the option for Bid #2 - Power Partners transformers. There were seven (7) bids on this contract; only Graybar is a local vendor. The previous contract was UE15-01-81. It was authorized and approved by Ordinance No. 147-04-15 with ERMCO Inc. and Fletcher-Reinhardt Company in an amount not to exceed $3,000,000.00 for a term ending February 28, 2021.
   244.pdf  

Agenda Number: 2021-245    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE AUTHORIZING A CONTRACT WITH ENGINEERED PUMP SERVICES, INC. IN AN AMOUNT NOT TO EXCEED $387,415.00 FOR REPAIR/UPGRADE OF UNIT 4's CIRCULATING PUMP A AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION FOR $387,415.00 TO COVER THE SAID REPAIR, FOR THE OFFICE OF PUBLIC UTILITIES
This is a new contract for the repair of Unit 4 circulating pump A. This Ordinance approves the repair of Unit 4 circulating pump A by Engineered Pump Services, Inc. ("Engineered") in an amount not to exceed $387,415.00. The pump has suffered vibration problems for numerous years and is now at a point where operation reliability is questionable. Engineered will repair the pump at their facility in Wisconsin and provide a field technician on-site to assist in installation and alignment. The pump will be restored to the operating performance of the original equipment manufacturer's design. In 2015, the exact repair/upgrade was performed by Engineered on Unit 4’s circulating pump B, and it was a successful resolution of the vibration issue for that pump. Engineered is the only vendor that has previous experience in this repair work and that can perform this job. Engineered is not a local vendor. This Ordinance also authorizes a supplemental appropriation in the amount of $387,415 from Unappropriated Fund Balance to Account No. 102-100-CAM-7712-1205 ($76,185.00) and 102-100-CAA-772-1404 ($311,230.00) to cover this repair/upgrade.
   245.pdf  

Agenda Number: 2021-246    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE ACCEPTING AND AUTHORIZING THE EXECUTION OF A TWO-YEAR EXTENSION TO PROPOSAL NO. UE18-12 WITH OZINGA CEMENT, INC. FOR PURCHASE, REMOVAL, AND BENEFICIAL USE OF FLY ASH FROM DALLMAN 4 FOR THE OFFICE OF PUBLIC UTILITIES
Ordinance No. 279-07-18 approved and authorized the execution of Proposal No. UE18-12 with Ozinga Cement, Inc. (“Ozinga”) for the purchase, removal, and beneficial use of fly ash from Dallman Unit 4 for a three-year term. Ozinga utilizes this fly ash in its concrete applications. The original contract is nearing expiration. Ozinga has offered a letter of extension for an additional two years under the same terms and conditions of the current agreement and continues to use the third-year pricing of $8.00 per ton. Ozinga has performed well and reliably during the present contract. Utility personnel has contacted other potential customers; none can remove the required quantity or remove at this competitive price as compared to the current price with Ozinga. Therefore, it would be in the best interest of the City of Springfield, Office of Public Utilities, to extend said contract vs. doing another request for proposals. Fly ash is a by-product resulting from the production of electricity by coal-fired power plants. Dallman 4 generates approximately 30,000 tons of fly ash each year. Fly ash can be re-used in concrete products, reducing the amount of fly ash disposed of in landfills. Ozinga is not a local vendor.
   246.pdf  

Agenda Number: 2021-247    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE APPROVING PAYMENT TO TROXELL & COMPANY IN AN AMOUNT NOT TO EXCEED $3,600,000.00 FOR A PROPERTY INSURANCE POLICY FOR 42 CITY OF SPRINGFIELD PROPERTIES FOR A ONE-YEAR TERM AND AUTHORIZING A SUPPLEMENTAL APPRORIATION IN THE AMOUNT OF 919,000.00 FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance authorizes payment in an amount up to $3,600,000.00 for one year to Troxell & Company for a property insurance policy that includes a One-Year Policy Endorsement for 42 City of Springfield properties for the Office of Public Utilities. The policy includes coverage for buildings, the Dallman Power Plant Unit 4, Interstate Combustion Turbine, Reynolds Combustion Turbine, and Factory Street Combustions Turbine, Lakeside, the Water Purification Plant, all substations and large transformers, all water storage towers, the South Fork Pump Station, the Spaulding Dam and Saddle Dam. This Ordinance also authorizes a supplemental appropriation in the amount of $919,000.00 from Unappropriated Fund Balance to Account Nos. 101-200-J-6280-1225 ($138,000.00) and 102-200-J-7883-1225 ($781,000.00) to cover the increase in coverage and premiums.
   247.pdf  

Agenda Number: 2021-249    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE REAFFIRMING THE AUTHORIZING OF AN ANNEXATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS, AND BETH A. CHAUSSE FOR PROPERTY LOCATED AT 25 WESTWOOD LANE
An ordinance reaffirming the annexation agreement between the City of Springfield, Illinois, and Beth A. Chausse for property located at 25 Westwood Lane.
   249.pdf  

Agenda Number: 2021-250    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE REAFFIRMING THE ANNEXATION OF CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 25 WESTWOOD LANE
An ordinance reaffirming the annexation of certain described real property located at 25 Westwood Lane.
   250.pdf  

Agenda Number: 2021-251    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW22-04-19 WITH P.H. BROUGHTON & SONS, INC. TO FURNISH CONSTRUCTION OF THE CHATHAM ROAD OVERLAY PROJECT IN AN AMOUNT NOT TO EXCEED $1,478,282.00 FOR THE OFFICE OF PUBLIC WORKS
This is an ordinance for the Chatham Road Overlay. This work includes pavement patching and resurfacing. Concrete curbing, sidewalk repairs, and ADA ramp improvements are also included where necessary. The construction limits for the work included on this contract is from the Leland Grove City Limits (565 ft. south of Old Jacksonville Road) to 700 feet north of Washington Street (at Jeanette Lane).
   251.pdf  

Agenda Number: 2021-252    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE SPRINGFIELD-SANGAMON COUNTY REGIONAL PLANNING COMMISSION FOR THE PERFORMANCE OF TRANSPORTATION WORK UNDER THE UNIFIED PLANNING WORK PROGRAM FROM JULY 1, 2021, THROUGH JUNE 30, 2022, IN AN AMOUNT NOT TO EXCEED $39,393.60 (MFT SECTION NO. 21-00300-00-ES) FOR THE OFFICE OF PUBLIC WORKS
To receive any federal funds for road projects, all municipalities are required to perform certain planning duties through our MPO (Metropolitan Planning Organization) according to Section 134 of Title 23 U.S.C. Our MPO is in the Springfield/Sangamon County Regional Planning Commission (SSCRPC). Our share this year is $39,393.60, which is 9% of the total cost estimated at $437,706.64. The type of work they perform is transportation planning work, as directed in the PY 2022 Unified Planning Work Program, a copy of which will be filed in the City Clerk's office.
   252.pdf  

Agenda Number: 2021-253    
Agenda Type: Agenda Item
Department: Public Works


A RESOLUTION NOTIFYING THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION THAT MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $39,393.60 MAY BE USED FOR THE CITY’S SHARE FOR PLANNING WORK OUTLINED IN THE TECHNICAL WORK PROGRAM AS REQUIRED BY THE 1962 FEDERAL AND HIGHWAY ACT (SATS – SPRINGFIELD AREA TRANSPORTATION STUDY) MFT SECTION 21-00300-00-ES, AS AMENDED, FOR THE OFFICE OF PUBLIC WORKS
This resolution informs IDOT that the City is using MFT funds to pay the City's share ($39,393.60) for planning work.
   253.pdf  

Agenda Number: 2021-254    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING THE APPOINTMENT OF ALDERMAN RALPH HANAUER TO THE SANGAMON COUNTY BOARD OF HEALTH
Pursuant to the intergovernmental agreement combining the Springfield Office of Public Health and the Sangamon County Health Department, this ordinance is to appoint Alderman Ralph Hanauer to the Sangamon County Board of Health for a two-year term.
   254.pdf  

Agenda Number: 2021-255    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE APPROVING THE APPOINTMENT OF ALDERMAN ROY WILLIAMS TO THE SANGAMON COUNTY BOARD OF HEALTH
Pursuant to an intergovernmental agreement combining the Springfield Office of Public Health and the Sangamon County Health Department, this ordinance is to appoint Alderman Roy Williams to the Sangamon County Board of Health for a two-year term.
   255.pdf  

Agenda Number: 2021-256    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE DECLARING MISCELLANEOUS ITEMS AS SURPLUS PROPERTY AND AUTHORIZING DISPOSAL OF SAID SURPLUS ITEMS AUCTION, SOLD FOR SCRAP, OR RECYCLED
(No description available)
   256.pdf  

Agenda Number: 2021-257    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT NO. 18-SR-0013 WITH THE PHOENIX COMMUNITY CENTER FOR IMPROVEMENTS LOCATED AT 109 E. LAWRENCE AVENUE UTILIZING THE CITY’S COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN AN AMOUNT NOT TO EXCEED $165,000.00, FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
An ordinance authorizing the execution of a Subrecipient Agreement No. 18-SR-0013 with and authorizing payment to The Phoenix Community Center, for Public Facilities and Improvements Rebuild/Remodel 4 rooms to 3 apartments for HIV and/or LGBT homeless men and women at 109 East Lawrence Avenue for use as permanent supportive housing units with the use of Community Development Block Grant Funds in the amount not to exceed $165,000.00 through the Office of Planning and Economic Development.
   257.pdf  

Agenda Number: 2021-258    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING A PURCHASE OF 220 AVON APR GAS MASKS FROM PRO-TECH SALES, FOR AN AMOUNT NOT TO EXCEED $69,369.00, FOR THE SPRINGFIELD POLICE DEPARTMENT
These masks would normally be purchased from a joint purchasing contract through the State of Illinois, however the state contract is currently expired. Protech Services provided the same pricing they would provide under the joint purchasing contract they previously had with the state, prior to the contract expiring. Therefore, it would not be cost effective, timely nor advantageous for the City to bid the gas masks out, as Protech Services is quoting the price that would be offered under the joint purchasing contract and therefore, procuring these masks via the bid process would not bid out at a cheaper price. This pricing also includes mask filters, tactical carrier bags, and assembly of masks. Furthermore, it is in the best of the officers to secure from a public safety perspective as soon as possible.
   258.pdf  

Agenda Number: 2021-259    
Agenda Type: Agenda Item
Department: General City Business


A RESOLUTION FOR IMRF BENEFIT PROTECTION LEAVE FOR MIKE ALWOOD FROM JUNE 1, 2003 THROUGH JULY 31, 2003 UNDER THE ILLINOIS MUNICIPAL RETIREMENT FUND
Benefit Protection Leaves will allow employees on unpaid leaves to receive up to 12 months of service credit. Mike Alwood missed two (2) months of service in 2003 while on disability.
   259.pdf  

Agenda Number: 2021-260    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $31,480.46 TO ANTHONY BURTON, A CITY OF SPRINGFIELD FIRE CAPTAIN, FOR SETTLEMENT OF A WORKERS’ COMPENSATION CLAIM FOR CASE NUMBER 20-WC-008956
Anthony Burton is a Fire Captain with the City of Springfield Fire Department and on November 18, 2019, reported an injury to his left knee after he slipped on a charging cord. Mr. Burton was initially seen at a walk-in clinic; an MRI was requested at the first visit. An MRI revealed a radial tear of midbody and adjacent posterior horn of the medical meniscus. Surgery was recommended and performed in February of 2020. He was able to return to work light duty in March of 2020 and full duty in June of 2020. Mr. Burton filed a workers' compensation claim and is willing to settle his claim in the amount of $31,480.46 representing a permanent partial disability equivalent to 17.5% loss of use of a leg. IPMG, the city's third party administrator, recommend payment in the amount of $31,480.46 to Anthony Burton to settle the workers' compensation claim for case number 20 WC 008956.
   260.pdf  

Agenda Number: 2021-261    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE TO DECREASE THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE FOR MEKONG CAFÉ 2 INC. D/B/A MEKONG CAFÉ 2 INC. LOCATED AT 1308 SOUTH SECOND STREET
(No description available)
   261.pdf  

Agenda Number: 2021-262    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING A CONTRACT WITH JAMES D. HAUK AND REBECCA S. HAUK FOR THE PURCHASE OF REAL ESTATE LOCATED AT 1106 AND 1004 N. 10TH STREET IN THE AMOUNT OF $37,000.00 AND CLOSING COSTS IN THE AMOUNT OF $1,500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $38,500.00, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, USABLE SEGEMENT 6, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the purchase of right-of-way located at 1106 and 1104 N. 10th Street. Closing to be held at Chicago Title. Purchase price of $37,000.00 for the parcel and an estimated closing cost of $1,500.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6.
   262.pdf  

Agenda Number: 2021-263    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "A" LIQUOR LICENSES BY ONE FOR SUPERIOR BUSINESS SOLUTIONS, INC. D/B/A KEELEY'S PLACE FOR THE BUSINESS LOCATED AT 1102 SANGAMON AVENUE.
(No description available)
   263.pdf  

Agenda Number: 2021-264    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "A" LIQUOR LICENSES BY ONE FOR KENTUCKY BURN, INC. D/B/A KENTUCKY BURN FOR THE BUSINESS LOCATED AT 1104 SANGAMON AVENUE
(No description available)
   264.pdf