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Presentation Documents


Meeting Documents

   COTW Agenda_11.29.2022  

Agenda Items for this meeting...

Agenda Number: 2022-488    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE23-09-65 – TOTAL VEGETATION CONTROL FOR A THREE (3) YEAR PERIOD WITH DEANGELO CONTRACTING SERVICES, LLC IN AN AMOUNT NOT TO EXCEED $76,654.40, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance accepts Contract UE23-09-65 in an amount not to exceed $76,654.40, with DeAngelo Contracting Services, LLC (“DeAngelo”), for Total Vegetation Control. This contract is for labor, supervision, equipment, and materials needed to apply herbicide for total vegetation control in and around electrical substations, transmission structures, the Dallman Power Plant complex, and the Interstate Combustion Turbine site, a total of 80 acres. This contract is for three (3) years, beginning March 1, 2023, and ending February 28, 2026. The vendor will provide all labor and materials required to apply herbicides to the various locations at the cost of $24,800.00 for the first year, $25,544.00 for the second year, and $26,310.40 for the third year. There were three (3) bidders on this contract; two (2) local bidders and one (1) non-local. DeAngelo is not a local vendor. However, DeAngelo was still the lowest bid, even with the 5% local vendor preference applied.
   488.pdf  

Agenda Number: 2022-489    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE23-09-68 – CISCO SWITCH UPGRADE WITH SENTINEL TECHNOLOGIES, INC. IN AN AMOUNT NOT TO EXCEED $138,958.70, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance accepts Contract UE23-09-68 in an amount not to exceed $138,958.70, with Sentinel Technologies, Inc. (“Sentinel”), for multiple Cisco Switch Upgrades. This contract will purchase hardware and software ($92,970.00), one year of Cisco Smartnet Maintenance and Support ($20,472.00), and three-year Solution Subscriptions ($25,216.70) with a cost of $300 for shipping and handling for a total of $138,958.70. These items are replacing the existing equipment that is nearing the end of support and services and will provide high-speed connections to buildings for the Office of Public Utilities, Information Systems Division. There were seven (7) bidders on this contract; two (2) local vendors and five (5) non-local. Sentinel is a local vendor and was the lowest bid.
   489.pdf  

Agenda Number: 2022-490    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE23-10-69 – RENTAL OF HEAVY EQUIPMENT WITH ALTORFER, INC., CCPS RENTALS, INC., HERC RENTALS INC., MARTIN EQUIPMENT OF ILLINOIS, INC., AND SUNBELT RENTALS, INC. FOR A TOTAL MAXIMUM AMOUNT NOT TO EXCEED $300,000.00 FOR THE OFFICE OF PUBLIC UTILITIES AND THE OFFICE OF PUBLIC WORKS
This ordinance accepts Contract UE23-10-69 in an amount not to exceed $300,000.00 with Altorfer, Inc., CCPS Rentals, Inc., Herc Rentals Inc., Martin Equipment of Illinois, Inc., and Sunbelt Rentals, Inc. Throughout the year, the Office of Public Utilities must clean out various power plant and filter plant settling ponds and continue the operation of the ash ponds and landfill. The work sometimes requires special equipment that the Utility does not own. It is necessary to rent this equipment to accomplish the objectives efficiently. Rentals will occur on an as-needed basis. CWLP is requesting $250,000.00 for the Utilities’ portion of the said contract. Public Works is also being added to this ordinance to utilize the pricing of these rentals. On occasion, Public Works needs to supplement its equipment fleet to complete various tasks on City rights-of-way, including sewer repairs, inlet repair and replacement, excavation and grading, pavement removal, and other functions as required. Public Works is requesting $50,000.00 for their portion of the said contract. There were five bidders on this contract. The contract is being awarded to all vendors.
   490.pdf  

Agenda Number: 2022-491    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE23-10-71 – 2022 SENTINELONE SUBSCRIPTION FOR A THREE-YEAR PERIOD WITH SHI INTERNATIONAL CORP. IN AN AMOUNT NOT TO EXCEED $247,177.18, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance accepts Contract UE23-10-71 in an amount not to exceed $247,177.18, with SHI International Corp. (“SHI”), for the purchase of a three-year SentinelOne Endpoint Security Subscription. Endpoint security, or endpoint protection, is the process of protecting user endpoints (desktop workstations, laptops, and mobile devices) from threats such as malware, ransomware, etc. SentinelOne Endpoint Security will provide behavioral-based detection and remediation, including incident response and digital forensics. The subscription is for 1650 endpoints and includes Complete Protection, Singularity XDR, Ranger Protection, Vigilance Protection Platforms, and Guided onboarding. This subscription will run from December 15, 2022 to December 14, 2025. SHI was the only bidder on this contract. They are not a local vendor.
   491.pdf  

Agenda Number: 2022-492    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE APPROVING A TELECOMMUNICATIONS FIBER CAPACITY LICENSE AGREEMENT WITH SPRINGFIELD CLINIC, LLP FOR 1025 S. 6TH STREET AND 1130 S. 6TH STREET, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance authorizes the City to license dark fiber capacity to Springfield Clinic, LLP ("Springfield Clinic") for a period of five years. The Office of Public Utilities has constructed a fiber optic telecommunications system. The network has the ability to provide WAN (wide area network) services across the system. This allows computers to pass data between remote facilities at speeds that are as fast as computers in the local buildings. This technology allows for consolidating computers, servers, and required network equipment and enhancing the facilities' capabilities. Springfield Clinic has requested a dark fiber connection of 2 strands from their facility at 1025 S. 6th Street to their facility at 1130 S. 6th. For this service, Springfield Clinic will pay an installation charge of $3,250.00 plus $550.00 per month for the term of the five-year contract. This will be done by utilizing existing fiber and communication infrastructure and building over 1,700 feet of new fiber. Springfield Clinic may elect to terminate this agreement at any time without cause, provided that Springfield Clinic shall thereupon pay the remaining monthly charges for the remainder of the five-year contract term. After the initial term, this agreement will automatically be extended and continued every month until terminated by either party per this agreement. After the initial five-year term, either party may terminate the contract with 90 days' notice.
   492.pdf  

Agenda Number: 2022-493    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE APPROVING A MASTER TELECOMMUNICATIONS CONTRACT SERVICE AGREEMENT WITH SPRINGFIELD CLINIC, LLP FOR THE OFFICE OF PUBLIC UTILITIES
This is an ordinance to renew agreements for Ethernet service from the City’s fiber optic telecommunications system with Springfield Clinic, LLP and its subsidiaries into a Master Telecommunication agreement that will supersede previous telecommunication agreements authorized by ordinance 475-12-18. This ordinance authorizes the City to provide telecommunications service to Springfield Clinic, LLP (“Springfield Clinic”) in exchange for payment by Springfield Clinic to the City in an estimated amount of $588,000.00 over five years. The Office of Public Utilities has a fiber optic telecommunications system. It has been granted certificates of service authority with the Illinois Commerce Commission to provide facilities-based exchange telecommunications services in Sangamon County and interexchange telecommunications services within Illinois. The City’s network has the ability to provide WAN (wide area network) services across the system. This allows computers to pass data between remote facilities at speeds that are as fast as in the local buildings. This technology allows for the consolidation of computers, servers, and the required network equipment, along with enhancing the capabilities of the facilities. Springfield Clinic has requested 100 Mbps and 1000 Mbps connections from sixteen (16) various external facilities, as identified in Exhibit A of the Master Telecommunications Contract Service Agreement, to their main campus located at 1025 S. 6th Street. For these services, Springfield Clinic will pay $9,800.00 per month for these sites for the term five years. This will be done by utilizing existing fiber and communications infrastructure. Upon passage of this ordinance, this Master Telecommunications Contract Service Agreement will supersede the previous Contract Service Agreement with Springfield Clinic and its subsidiaries authorized by ordinance 475-12-18. Springfield Clinic may elect to request additional bandwidth or service locations during this term of this Master agreement at the standard rates provided in this agreement.
   493.pdf  

Agenda Number: 2022-494    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $150,000.00 FOR SETTLEMENT OF SANGAMON COUNTY CIRCUIT COURT CASE 2021-L-030, JASON H. URBANKCKAS v. MICHAEL A. JUDD AND CITY OF SPRINGFIELD-CWLP
This ordinance authorizes payment for the settlement of Sangamon County Circuit Court case number 2021-L-030, JASON H. URBANCKAS v. MICHAEL A. JUDD AND CITY OF SPRINGFIELD-CWLP, regarding an accident involving Plaintiff's injuries on December 19, 2020.
   494.pdf  

Agenda Number: 2022-495    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING PAYMENT TO DAVID TAN, A FORMER CITY OF SPRINGFIELD POLICE OFFICER, FOR SETTLEMENT OF A WORKERS' COMPENSATION CLAIM FOR CLAIM NUMBER 21-WC-020715
David Tan was employed as a police officer for the City of Springfield on June 3, 2019 and reported an injury to his right leg after a scuffle with a suspect. He was transported and admitted to the hospital and underwent external fixator application surgery to stabilize a right tibial plateau fracture. From June of 2019 through August 2020 he underwent an additional three surgeries, received cortisone injections and attended physical therapy. He was released from care in June of 2021 with permanent restrictions which prevented him from returning to his duties as a police officer. Mr. Tan filed a workers' compensation claim (case number 21-WC-020715) and is willing to settle his claim in the amount of $87,491.03 representing a permanent partial disability equivalent to 50% of the right leg. IPMG, the city's third party administrator, recommend payment in the amount of $87,491.03 to settle case number 21-WC-020715.
   495.pdf  

Agenda Number: 2022-496    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING ACCEPTANCE OF FIRE PREVENTION & SAFETY (FPS) GRANT NO. EMW-2021-FP-00248, FROM THE U.S. DEPARTMENT OF HOMELAND SECURITY IN THE AMOUNT OF $27,047.61, WITH MATCHING FUNDS IN THE AMOUNT OF $1,000.00, AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $28,400.00, FOR THE SPRINGFIELD FIRE DEPARTMENT
Acceptance and execution of Fire Prevention & Safety (FPS) grant number EMW-2021-FP-00248 in the amount of $27,047.61 for funding of fire prevention and safety. This includes smoke alarm installations, HomeBox key safes for Fire Department entry, and security asset tags, tracking materials, and campaign informational materials.
   496.pdf  

Agenda Number: 2022-497    
Agenda Type: Agenda Item
Department: CWLP


AN ORDINANCE AUTHORIZING THE PURCHASE OF FIVE (5) FOR F150 PICKUP TRUCKS FROM MORROW BROTHERS FORD, INC. OFF OF STATE CONTRACT NO. 21-416CMS-BOSS4-B-29479 IN AN AMOUNT NOT TO EXCEED $202,605.00 FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance authorizes the purchase of five pickup trucks in an amount not to exceed $202,605.00 with Morrow Brothers Ford, Inc. ("Morrow Brothers") via a joint purchase agreement utilizing the State contract 21-416CMS-BOSS4-B-29479. The State of Illinois solicited bids and allows municipalities to share in the bulk cost savings by ordering off such contracts. These trucks are Ford F150 pickups, with two being a 4x2 super cab model and four being a 4x2 crew cab model. Two new trucks are for supervisors at Groth Street, replacing two existing supervisor trucks. Unit #40344 is a 2015 truck with 72,202 miles, and Unit #40390 is a 2015 with 52,006 miles. Two new trucks will be for T&D locators, and they will replace two existing units. Unit #40341 is a 2014 truck with 95,879 miles, and Unit #40342 is a 2014 truck with 110,380 miles. These trucks will be sold at auction or given to another department. One truck is for the supervisor of the Relay Department at Groth Street Substation. Initially, the Utility placed an advertisement for bids (Contract UE23-10-70) to purchase these trucks. It was later discovered that the State had a contract available for F-150 trucks. By using the State contract, the Utility will save $43,985.00. This purchase is a FY24 expenditure. Morrow Brothers is not a local vendor.
   497.pdf  

Agenda Number: 2022-498    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING A ONE YEAR EXTENSION OF AN AGREEMENT WITH HSHS MEDICAL GROUP TO ADMINISTER DRUG AND ALCOHOL TESTING FOR POTENTIAL NEW HIRES AND FOR CURRENT EMPLOYEES IN COMPLIANCE WITH FEDERAL REGULATIONS AND AUTHORIZING ADDITIONAL SPENDING AUTHORITY OF $100,000.00 FOR A TOTAL AMOUNT NOT TO EXCEED $220,000.00 FROM JANUARY 1, 2023, THROUGH DECEMBER 31, 2023, FOR THE OFFICE OF HUMAN RESOURCES
Both parties are in agreement to a one year contract extension with the original agreement staying the same including costs. Additional spending authority is also needed due to projected police and fire hiring needs.
   498.pdf  

Agenda Number: 2022-499    
Agenda Type: Agenda Item
Department: General City Business


AN ORDINANCE AUTHORIZING EXECUTION OF A REDEVELOPMENT AGREEMENT WITH AGREE COMPANY, LLC., FOR FINANCIAL ASSISTANCE FOR THE PROPERTY LOCATED AT 526 E. ADAMS STREET AND 4 OLD STATE CAPITOL PLAZA UTILIZING CENTRAL AREA TAX INCREMENT FINANCE FUNDS THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT FOR AN AMOUNT NOT TO EXCEED $562,140.00
An ordinance authorizing the execution of a Redeveloper Agreement with and authorizing payment to Acree Company LLC., for the housing development project that includes 9 individual apartments and 12 bedrooms, at the property address, #3 & #4 S. Old State Capitol (also known as 524 & 526 E. Adam St. Springfield, IL.) with a total project cost of $1,703,465.27 and authorizing the use of TIF funds in the amount not to exceed $562,140.00 (32.9% of the project costs) through the Office of Planning and Economic Development.
   499.pdf  

Agenda Number: 2022-500    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING RELOCATION EXPENSES FOR THE ACQUISITION OF PROPERTY OCCUPYING PARCEL SR0033, 1404 EAST NORTH GRAND AVENUE, IN THE AMOUNT OF $36,000.00, RELATING TO USABLE SEGMENT 6A OF THE SPRINGFIELD RAIL IMPROVEMENTS PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for relocation expenses for the acquisition of property located at 1404 E. North Grand Avenue. The relocation assistance is required for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6A. The relocation costs are in compliance with the Federal Uniform Relocation Act.
   500.pdf  

Agenda Number: 2022-501    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING RELOCATION EXPENSES FOR THE ACQUISITION OF PROPERTY OCCUPYING PARCEL SR0034, 1340 EAST NORTH GRAND AVENUE, IN THE AMOUNT OF $52,400.00, RELATING TO USABLE SEGMENT 6A OF THE SPRINGFIELD RAIL IMPROVEMENTS PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for relocation expenses for the acquisition of property located at 1340 E. North Grand Avenue. The relocation assistance is required for public purposes, specifically associated with the Springfield Rail Improvements Project, Usable Segment 6A. The relocation costs are in compliance with the Federal Uniform Relocation Act.
   501.pdf  

Agenda Number: 2022-502    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING RELOCATION EXPENSES FOR THE ACQUISITION OF PROPERTY OCCUPYING PARCEL SR0036, 1336 EAST NORTH GRAND AVENUE, IN THE AMOUNT OF $22,300.00, RELATING TO USABLE SEGMENT 6A OF THE SPRINGFIELD RAIL IMPROVEMENTS PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for relocation expenses for the acquisition of property located at 1336 E. North Grand Avenue. The relocation assistance is required for public purposes, specifically associated with the Springfield Rail Improvements, Usable Segment 6A. The relocation costs are in compliance with the Federal Uniform Relocation Act.
   502.pdf  

Agenda Number: 2022-503    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING RELOCATION EXPENSES FOR THE ACQUISITION OF PROPERTY OCCUPYING PARCEL SR0042, 1322 EAST NORTH GRAND AVENUE, IN THE AMOUNT OF $43,800.00, RELATING TO USABLE SEGEMENT 6A OF THE SPRINGFIELD RAIL IMPROVEMENTS PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for relocation expenses for the acquisition of property located at 1322 E. North Grand Avenue. The relocation assistance is required for public purposes, specifically associated with the Springfield Rail Improvements, Usable Segment 6A. The relocation costs are in compliance with the Federal Uniform Relocation Act.
   503.pdf  

Agenda Number: 2022-504    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING RELOCATION EXPENSES FOR THE ACQUISITION OF PROPERTY OCCUPYING PARCEL SR0028, 1633 EAST NORTH GRAND AVENUE, IN THE AMOUNT OF $45,500.00, RELATING TO USABLE SEGEMENT 6A OF THE SPRINGFIELD RAIL IMPROVEMENTS PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for relocation expenses for the acquisition of property located at 1633 E. North Grand Avenue. The relocation assistance is required for public purposes, specifically associated with the Springfield Rail Improvements, Usable Segment 6A. The relocation costs are in compliance with the Federal Uniform Relocation Act.
   504.pdf  

Agenda Number: 2022-505    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING RELOCATION EXPENSES FOR THE ACQUISITION OF PROPERTY OCCUPYING PARCEL SR0030, 1321 NORTH 15TH STREET, IN THE AMOUNT OF $12,600.00, RELATING TO USABLE SEGEMENT 6A OF THE SPRINGFIELD RAIL IMPROVEMENTS PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for relocation expenses for the acquisition of property located at 1321 N. 15th Street. The relocation assistance is required for public purposes, specifically associated with the Springfield Rail Improvements, Usable Segment 6A. The relocation costs are in compliance with the Federal Uniform Relocation Act.
   505.pdf  

Agenda Number: 2022-506    
Agenda Type: Agenda Item
Department: Public Works


AN ORDINANCE AUTHORIZING RELOCATION EXPENSES FOR THE ACQUISITION OF PROPERTY OCCUPYING PARCEL SR0032, 1408 EAST NORTH GRAND AVENUE, IN THE AMOUNT OF $47,300.00, RELATING TO USABLE SEGEMENT 6A OF THE SPRINGFIELD RAIL IMPROVEMENTS PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for relocation expenses for the acquisition of property located at 1408 E. North Grand Avenue. The relocation assistance is required for public purposes, specifically associated with the Springfield Rail Improvements, Usable Segment 6A. The relocation costs are in compliance with the Federal Uniform Relocation Act.
   506.pdf